Executive Business Coordinator

Lauth Investigations International, Inc. is looking for a Executive Business Coordinator. Will assist with supporting the current Claims Department with our existing day-to-day duties, claim correspondence, and claim status.  

Interested candidates are in or near Denver, Boulder, Westminster, Longmont and Aurora, as this requires to work out of the Boulder Office.    

This position requires 40 hrs per week.  

 Job Description (Internal)
Position: Executive Business Coordinator
Company: Lauth Investigations International, Inc.
Version: Initial Draft
POSITION SUMMARY
The Executive Business Coordinator provides high-level administrative and operational support to the executive team and serves as a vital bridge between departments, stakeholders, and external contacts. This role ensures seamless operations by managing schedules, coordinating communications, tracking workflows, and handling confidential business matters with professionalism and precision. As a key team player in the Return Assets Division, the Executive Business Coordinator helps drive strategic priorities forward through proactive support, streamlined coordination, and a commitment to excellence in execution.
PROFESSIONAL ATTRIBUTES:

• Operational Efficiency: Streamline day-to-day business workflows, ensuring smooth execution across scheduling, documentation, and internal communications
• Cross-Functional Connector: Serve as the bridge between executives, departments, and external stakeholders to keep priorities aligned and projects moving
• Meeting & Calendar Mastery: Optimize schedules, organize agendas, and support time management for executive leadership with precision and care
• Process Improvement Mindset: Proactively identify bottlenecks, propose solutions, and support implementation of smarter, faster ways of working
• Confidentiality & Discretion: Handle sensitive information with the highest level of professionalism, integrity, and trust
• Event & Logistics Coordination: Seamlessly plan and execute meetings, team sessions, and external engagements, handling every detail behind the scenes
• Information Management: Maintain accurate records, update systems, and ensure data integrity across CRM, calendars, and project tools

ROLE RESPONSIBILITIES:
Administrative Support

• Manage calendars, meeting schedules, and travel arrangements for executives
• Prepare and distribute agendas, meeting notes, and follow-up actions
• Coordinate communications and maintain positive internal and external relationships

Workflow & Project Coordination

• Track progress on business initiatives, helping move projects from planning to execution
• Organize, update, and maintain accurate records in CRM and project management tools
• Support the implementation of operational improvements and cross-functional initiatives

Event & Meeting Management

• Coordinate internal and external meetings, presentations, and events
• Assist in planning and logistics for conferences, stakeholder sessions, and team check-ins

Confidential Information Handling

• Manage sensitive information with discretion and professionalism
• Support executive decision-making through timely and accurate information handling

Sales and Operations Support

• Assist in overseeing campaign timelines, mailer distributions, and other client-facing initiatives
• Collaborate with leadership on monitoring KPIs, expenses, and performance metrics
• Help identify and implement process efficiencies across administrative and operational areas

ROLE REQUIREMENTS
Minimum Qualifications:

• 5+ years of experience in an administrative, operations, or executive support role
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Familiarity with CRM software and business productivity tools
• Ability to maintain confidentiality and act with sound judgment

Preferred Qualifications:

• Background supporting executives in legal, investigations, or professional services environments
• Understanding of sales funnels, data tracking, or business operations
• Bachelor’s degree or equivalent experience

Physical Requirements:

• Must be able to sit at a computer for extended periods.