The Legal and Compliance Administrator manages external spend, supports internal operations, and ensures compliance within the Legal & Compliance department, enhancing efficiency and maintaining vendor relationships.
Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.
Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together.
In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.
We are seeking a detail-oriented and highly organized Legal Operations & AP Coordinator to manage our Legal & Compliance (“L&C”) department’s external spend and assist with its internal operations and controls. This role is critical to maintaining strong vendor relationships; supporting financial integrity; ensuring compliance with internal policies and external regulations and generally increasing efficiency of the Department. In this role, you will be a key member of the L&C team, reporting to our General Counsel.
Responsibilities
- Legal Expense Management:
- Coordinate and manage law firm spend and related processes, from budgeting to approval, invoicing, processing and expense reports.
- Serve as primary liaison with external law firms / legal vendors.
- Leverage technology to track L&C workflows, manage vendors, provide budget oversight and improve team metrics.
- Manage and reconcile legal invoices, liaise with Finance to assist in determining correct expense categorization and ensure timely review, approval, and payment while ensuring compliance with fund and firm expense allocation policies.
- Monitor invoices for discounts, cost overruns, and billing guidelines.
- Work with Finance to ensure correct posting, accruals, vendor payments
- Ad hoc support on various Legal Operations initiatives, including technology implementation and automation, KPI reporting, entity management, governance, and record-keeping, and process improvement projects.
Requirements
- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines. Experience working in legal operations, law firm billing, or inside a legal, finance or accounts payable department a plus.
- Comfortable managing budgets, forecasting, reconciling, working with accounting teams
- Ability to build dashboard and track metrics related to spend tracking and performance.
- Strong communication skills and ability to collaborate with senior executives and cross-functional partners.
- Familiarity with e-billing systems, Workday, and/or Atlassian Suite (Jira and Confluence) is a plus.
The base salary range for this position is $90,000 to $100,000 in the location(s) of this posting. Individual salaries are determined through a variety of factors, including, but not limited to, education, experience, knowledge, skills, and geography. Base salary does not include other forms of total compensation such as bonus compensation and other benefits. Our benefits package includes medical, dental and vision coverage, life and AD&D insurance, 20 days of paid time off, 9 sick days, and a 401(k) plan with a company match.
“Friends of Voleon” Candidate Referral Program
If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program.
Equal Opportunity Employer
The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.
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Top Skills
Atlassian Suite
Confluence
E-Billing Systems
JIRA
Workday
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