Human Resources Specialist

General Purpose:

The Human Resources Specialist is responsible for completing various tasks to support the Human Resources department's daily operations and initiatives.  This includes assisting employees, providing support for firm-wide and local activities and initiatives, supporting recruiting processes, employee onboarding, and maintaining employee records.

Why Holland & Hart? At Holland & Hart, you feel genuinely supported—surrounded by people who care about your life, your growth, and your well‑being, creating a culture employees describe as deeply supportive and balanced. With generous benefits and a strong foundation built on community and inclusivity—reflected in the firm’s diverse, people‑first environment—Holland & Hart offers a stable, heart‑centered place to build a meaningful career.

Essential Duties/Responsibilities:

• Provides front line assistance to firm employees in-person, by phone, and via email concerning HR-related topics, policies, and programs. Monitors and tracks inquiries, providing responses and escalating issues, as needed, to the HR team in a timely manner.
• Understands all company policies and assists with explaining to staff when necessary.
• Supports the recruiting process by managing job postings, candidate sourcing, resume review, pre-screening of candidates, scheduling candidate interviews, and conducting reference checks.
• Processes conflict clearances, background checks, and I-9s for new hires (regular and temporary) for all departments and all offices. Requires frequent communication with the members of Ethics and Business Intake, HR colleagues, candidates, and hiring managers on clearance status.
• Coordinates the onboarding process for new hires, including new hire forms, in-office first day orientation activities, ensuring a smooth transition into the firm.
• Assists with collecting status change forms for processing employee changes.
• Maintains electronic and/or paper personnel files. Oversees the maintenance of I-9 forms firm-wide, ensuring compliance and following retention guidelines and storage requirements. Conducts annual audits of all employee I-9 forms to ensure ongoing compliance with federal regulations.
• Coordinates and oversees new hire welcome events and annual business professional celebrations held in the office, including milestone anniversaries and retirements, working in conjunction with Office Managers when appropriate. Leads the planning and organization of events, ensuring all aspects of the event are covered. Works closely with the HR team, seeking assistance and input as needed.
• Processes mail addressed to HR and/or team members. Assists team members with mailing/shipping projects.
• Assists with various HR programs, such as the tuition and seminar requests for reimbursement, the firm’s business professional engagement and recognition initiatives, and the employee referral program. Ensures necessary documentation and approval(s), tracking of use, and communication with internal teams.
• Schedules conference rooms and arrangements for HR meetings and other meetings as requested.
• Acts as a backup to the weekly timecard review process.
• Assists HR leadership with administrative needs, including travel, calendar management, expense management (expense reports and credit card reconciliation), and preparation of correspondence, memos, or other documents.
• Maintains HR information on the intranet. Regularly monitors to ensure all information is current and accurate.
• Ensures that legally required employment-related posters are ordered and disseminated annually for all offices.
• Performs additional duties and tasks as assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.

Competencies:

• Communication – Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Customer/Client Experience – Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill – Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Team Player – Works within team and cross-functionally to meet required results.

Supervisory Duties (if applicable):

This position has no supervisory responsibilities.

Job Qualifications (Education, Experience and Certification):

• Three (3) years of human resources experience required.
• Bachelor’s degree in human resources, business administration, or related field preferred.
• Strong organizational skills, prioritization, and attention to detail to handle multiple projects and deadlines.
• Strong verbal and written communication skills to interact effectively with a wide variety of people.
• High degree of professionalism, integrity and strict adherence to confidentiality and other firm policies.
• Knowledge of employment-related laws and regulations.
• Ability to work independently and as part of a team in a fast-paced environment.
• Proficient with Microsoft Office Suite or related software.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere.  Sedentary work that primarily involves sitting or standing for prolonged periods.  Position may require occasional off-hour meetings and events. 

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note:

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. 

Schedule:

For the first 90 days of employment, this position will be in-office every day.  After completion of 90 days, this position may allow for a hybrid schedule generally in-office a minimum of three (3) days per week.  Additional days in-office may be required depending on business need and the demands of specific tasks.  The hybrid work structure may change at any time, including the number of in-office days requirement. 

Compensation:

Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees.  The Colorado and Nevada salary range is $26.15 to $43.58 hourly. A discretionary bonus may be available based upon performance. 

Application Window:

The application window is anticipated to close on or after Monday, March 2, 2026.  Holland & Hart reserves the right to close the position prior to or after this date.  

Benefits:

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees.  Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD.  Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and hospital indemnity insurances, as well as a 401(k)-retirement plan with a company match.  In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP.  Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.