Human Resources Operations Coordinator

Cooley is seeking a Human Resources Operations Coordinator to join the Human Resources team in the Denver office.

Position summary: The Human Resources Operations Coordinator is responsible for providing administrative and transactional support and coordination to our HR operation functions as detailed below. Specific duties include, but are not limited to, the following: 

Position responsibilities:  

• Coordinate and maintain the tuition reimbursement program including approving employee submissions in our employee resource software and requesting the reimbursement check
• Coordinate and maintain the employee referral bonus program, including seeking approval for payment and submitting the request to payroll for timely payment
• Track firmwide jury duty time off and coordinate with payroll on deducting from salary any jury duty payments paid directly to the employee
• Process and record quarterly bonuses and tenure anniversary checks including requesting payments from payroll
• Respond to employee HR questions with professionalism and care. Questions may be direct from an employee or via the firm’s help desk ticketing system. Escalate questions appropriately to other HR team members, as needed
• Code spot award, outplacement and other HR invoices and send to accounting for processing
• Coordinate with HR operations team and HRIS team on biannual Workday releases and new feature testing
• Make updates to CooleyNet HR department page and policy portal, as directed
• Process the e-verify portion of the I-9 for all new hires
• Upload all new hire photos to Workday and CooleyNet
• Review and approve tasks in Workday for new hires including review of education data, language preference and confidential emergency medical health data
• Respond to all requests for employment verifications including creation of VOE letters
• Maintain employee discounts section on employee resource portal, including tracking, coordinating and requesting updates to the page by the Central HR team
• Review and approve all name changes in Workday and coordinate with local office on change form
• Coordinate with Central HR team members on updates to the virtual orientation handbook, orientation process/templates, confirmation forms, new hire checklist forms, and other HR forms as requested
• Enter volunteer, bereavement and NY prenatal time off for attorneys in Workday
• Audit and maintain Central HR department OneNote access ensuring accurate permission/security
• E-file all x/Change forms, office All-Hands emails and other emails received by HR in appropriate iManage folder
• Audit and organize Central HR department Worksite folders ensuring permission/security for workspaces are compliant and all correspondence is e-filed properly (may involve moving files and emails from a parent folder to specific sub folder)
• Draft memos and/or assist with DocuSign projects, as directed
• Generate and analyze reports from Workday, as directed
• Track and record all gift cards issued to employees in Workday
• Organize and maintain vendor solicitations folder in iManage
• Coordinate special projects with HR Leadership, as needed
• Assist with all aspects of wage notices in required states, as directed
• Assist with notary program maintenance as requested
• Conduct market research on peer firm job postings, as directed
• Assist with Workday data entry projects, as requested
• Act as backup to assist with recruiting administrative tasks, as needed
• May assist with immigration or travel services administrative projects
• Act as backup to HR operations personnel or Central HR team members if needed, including backup to HR Executive Assistant, as needed
• All other duties as assigned or required

Skills and experience:

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required
• 2+ year’s previous HR experience

Preferred:

• Bachelor’s Degree
• Presentation experience, including graphics skills, PowerPoint knowledge and video presentation skills
• Knowledge of employment law (federal and various states)
• Previous Workday experience helpful

Competencies:

• Must be able to maintain absolute confidentiality regarding department information
• Ability to handle multiple tasks quickly and efficiently
• Excellent prioritization and organizational skills
• Must be quick to respond and turn tasks around in a timely manner
• Strong analytical skills with an aptitude for math.
• Excellent attention to detail
• Ability to function in fast-paced hectic environment while still producing error-free work
• Excellent communication (verbal, email and writing) skills
• Professional demeanor
• Ability to interact and work well with vendors and co-workers of all levels and personalities
• Strong problem-solving skills
• Proactive nature

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $28.00 - $34.00 ($58,240.00 - $70,720.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.