People Operations Coordinator

About EliseAI

EliseAI develops cutting-edge conversational AI technology for industries fundamental to our lives: housing and healthcare. Everything is built on the foundation of health and home. Broken systems or ineffective processes in these domains have a disproportionate impact on our quality of life and society’s overall wellbeing. Conversely, any solution or technology that solves problems in these areas will have an impact that ripples far beyond them. 

That’s the only kind of impact we are interested in having at EliseAI. 

If you get excited by the thought of working really hard on these kinds of problems, then EliseAI is the right place for you.

About the role:

We're seeking a People Operations Coordinator to manage the day-to-day operations for our People Function, providing crucial administrative support in our high-growth environment. This role is instrumental in delivering a best-in-class employee experience. 

• Coordinate and execute a high volume of end to end onboarding processes for new hires, including pre-employment background checks, new hire paperwork, i-9 verification, and orientation sessions
• Manage transactions in our HR system, including adding new hire profiles, employee status updates, and terminations
• Serve as the primary point of contact for new hires during their onboarding journey, managing start date tracking and ensuring a smooth transition to the company
• Collaborate with IT to ensure new hires have system access setup 
• Prepare and distribute employee onboarding materials including handbooks and policy documents
• Maintain employee and company records, including employee files and org charts.
• Draft employment verification letters for current employees
• Ensure accuracy and compliance with company policies and legal requirements (wage rate notices, labor law posters, setting up new hire and annual harassment training, etc). 
• Help with immigration processes and documentation for candidates and existing employees
• Assist in managing company swag, including organizing the distribution of items for new hires, birthdays, and anniversaries 
• Coordinate employee recognition efforts such as anniversary and birthday gift-giving
• Help plan and schedule company social events, and assist teams and managers with ad-hoc requests, including coordinating team-specific events
• Support other HR-related projects across administration, compliance, employee experience, and organizational culture.
• Contribute to fostering a strong, positive company culture through employee engagement and other internal initiatives

• This role requires a high level of professionalism and diplomacy working with highly confidential information
• Highly organized and detail-oriented 
• Ability to multitask and prioritize multiple tasks and projects
• Excellent organization skills with great attention to detail
• Strong EQ, verbal and written communication skills
• Willing to work in person from our Midtown Manhattan office 5 days a week 
• Experience working at a high growth startup or fast paced environment is preferred

Growth and impact. It’s not often that you can get in on the ground floor of a funded startup that’s scaling. That means that instead of following a playbook, you’ll be writing it. Every single day you will be challenged to identify how we can scale and execute on it. You’ll learn what works when you succeed and what doesn’t when you fail. Either way, the rest of the team will be here to support you. 

In addition to the growth and impact you’ll have at EliseAI, we offer competitive salaries along with the following benefits:

• Equity in the company in the form of stock options 
• Medical, Dental and Vision premiums covered at 100%  
• Fully paid parental leave
• Commuter benefits 
• 401k benefits
• Monthly fitness stipend
• Our brand new Midtown south office with an open floor plan, fully stocked kitchen, and company paid lunch
• Fun company social events through our Elise and the City program
• Unlimited vacation and paid holidays

Job Compensation Range:

The salary range for this role is $60,000 - $85,000. EliseAI offers a competitive total rewards package which includes base salary, equity, and a comprehensive benefits & perks package. Exact compensation inclusive of salary and any bonuses is determined based on a number of factors including experience and skill level, location and qualifications which are assessed during the interview process. Additional details about total compensation and benefits will be provided by our Recruiting Team during the hiring process.

EliseAI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at [email protected] 

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