Grants Management Coordinator

Please submit a cover letter with your application.

The Foundation for California Community Colleges generates and manages more than $200 million in annual revenue to support 116 California community colleges and the students they serve. The Resource Development Department leads this work, and the Resource Operations and Insights (ROI) unit within it develops and manages the systems, data, reports, and processes that ensure the organization delivers with excellence on its commitments to donors and funders. This includes Salesforce content management, grant agreement compliance, revenue reporting to the Board of Directors and executives, and coordination across program and finance teams.

The Grants Management Coordinator supports the full lifecycle of active grants within the ROI unit, focusing on grant contracting, reporting, data integrity, and cross-functional coordination. The coordinator manages the contracting process for new grant agreements, maintains accurate records in Salesforce, tracks deadlines and deliverables using Asana, prepares materials for funder reports, and coordinates with program and finance teams to meet grant requirements. The ideal candidate is highly organized, detail-oriented, and motivated by collaborative work that supports the organization's mission and turns funding commitments into meaningful support for California community colleges and the students they serve.

What You’ll Do

• Coordinate new grant agreements, from distributing award letters and organizing reviews to obtaining authorized signatures and recording progress in Salesforce.
• Help transition awarded grants into active management by identifying key agreement terms and preparing draft handoff materials.
• Track grant tasks, deadlines, and changes to scopes of work, budgets, and key dates in Asana; flag items that need attention.
• Support funder reporting by gathering information and materials from program and finance colleagues.
• Keep grant records and shared resources organized across Salesforce, Asana, and SharePoint.
• Facilitate the transition of new grants from development and contracting to active grants management by collaborating with the grants development team on sync-up meeting materials, extracting key information from grant agreements, and preparing accurate first drafts of transition documents.
• Manage grants management workflow in Asana by tracking tasks, scheduling reminders, monitoring deadlines, and flagging revisions to scopes of work, budgets, and key dates for internal and external stakeholders.
• Coordinate meetings and manage a shared inbox, including preparing materials, documenting decisions, routing questions, and following up on next steps.
• Contribute ideas that make grant management processes clearer and more efficient.

Attributes for Success

• Experience supporting grants in a grants development, grants management, or related administrative setting. Around two years of experience is helpful.
• Strong organizational skills and the ability to manage deadlines and follow through on work involving multiple people and steps.
• Careful attention to detail when reviewing documents, entering data, and identifying missing or inconsistent information.
• Clear, collaborative communication with colleagues across different teams.
• Comfort learning new systems. Experience with Salesforce or Asana is helpful, but you can learn these tools in the role.
• Proficiency, or willingness to develop high proficiency, with Salesforce CRM and Asana work management platform. Ability to quickly master new software.
• Experience with the California Community Colleges and complex meeting coordination is a plus.

What we Offer

FoundationCCC is fully committed to a “remote-first” philosophy, and recruits and hires talent across the state in fully remote positions, where virtual work is possible. Our headquarters are located in Downtown Sacramento, just blocks from California’s State Capitol.

Benefits

• Competitive compensation, generous PTO, holidays
• Medical, dental, and vision plans, Flexible Spending Accounts, and Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings
• CalPERS retirement program and optional 403(b) and 457 Retirement plans
• Tuition reimbursement
• Public Service Loan Forgiveness certified employer

If you have any questions, please email us at [email protected].

Budgeted Hourly Pay Range:

Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.