The FOIA Administrative Support role involves managing FOIA requests, tracking submissions, assisting analysts, and maintaining case files while ensuring compliance with relevant regulations.
Aalis Management Consulting is an 8(a) certified Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantaged Woman-Owned Small Business (EDWOSB) driven by the same principles that guide our armed forces. Founded by a US Army veteran, we take pride in our core values: excellence in reputation, commitment, candor, teamwork, and dependability. Our team delivers stakeholder-focused support in the areas of Acquisition & Procurement Support, (IT) Financial Management, Program Management, and Logistics & Supply Chain Support. Visit us at www.aalismc.com
Title: FOIA Administrative Support
Client: Federal Agency
Location: Denver, CO
Clearance: Public Trust or be able to obtain one
Security Clearance Statement: This position requires a government security clearance; the applicant must be a U.S. Citizen for consideration.
Number of Position(s): 1
Work Schedule: 8 am – 5 pm
Work Day: Monday – Friday
Aalis Management Consulting is looking for a detail-oriented individual to join our team in providing FOIA Administrative Support. In this role, you will deliver essential administrative and technical assistance to the FOIA office, helping senior specialists process requests and ensure compliance with the Freedom of Information Act.
Key Responsibilities:
Aalis Management Consulting is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
Title: FOIA Administrative Support
Client: Federal Agency
Location: Denver, CO
Clearance: Public Trust or be able to obtain one
Security Clearance Statement: This position requires a government security clearance; the applicant must be a U.S. Citizen for consideration.
Number of Position(s): 1
Work Schedule: 8 am – 5 pm
Work Day: Monday – Friday
Aalis Management Consulting is looking for a detail-oriented individual to join our team in providing FOIA Administrative Support. In this role, you will deliver essential administrative and technical assistance to the FOIA office, helping senior specialists process requests and ensure compliance with the Freedom of Information Act.
Key Responsibilities:
- Serve as a first point of contact for FOIA requests. Receive, acknowledge, and log new requests into the department’s FOIA case management system (e.g., FOIAXpress), ensuring all information is accurate and complete.
- Under supervision, task appropriate program offices and bureaus to search for and collect records responsive to FOIA requests. Track submissions and follow up to ensure timely responses.
- Assist senior FOIA analysts in preparing documents for review. This includes duplicating, redacting, and organizing responsive records according to established procedures.
- Draft routine correspondence, such as acknowledgment letters, status updates, and final response letters, for review by a senior specialist. Professionally communicate with requesters via phone and email regarding the status of their requests.
- Perform key administrative tasks to support the FOIA program, including maintaining case files (both electronic and hard copy), processing mail, and assisting with the preparation of data for annual reports.
- Conduct preliminary research on FOIA requests to help identify potential responsive records and relevant program offices.
- Actively participate in training on the FOIA, Privacy Act, DOI regulations, and the use of case management software to build expertise and advance to more complex duties.
- Must have three years of specialized experience demonstrating attention to detail, proficiency in written communication, and a commitment to customer service, as evidenced by tasks such as processing documents, managing files, and responding to public inquiries.
- Must have three years of experience in assisting with processing requests or claims, applying regulatory or legal guidelines, utilizing databases to track information, and drafting formal correspondence.
- The ability to manage multiple tasks effectively and prioritize responsibilities is required.
- Must have excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite, specifically in Word, Excel, and Outlook, is necessary.
Aalis Management Consulting is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
Top Skills
Foiaxpress
Microsoft Office Suite
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