Finance Operations Specialist, Newsletter Sponsorships (6 month contract)

Kit is an email-first operating system for creators who mean business. We help creators grow and monetize their audience with ease. For coaches, YouTubers, authors, podcasters, and other creatives, there isn't a better marketing hub to rely on to grow audiences, automate email marketing, and sell digital products — all within one platform.
More importantly, there isn't a team more committed to helping creators earn a living. We're on a mission to help creators earn $1 billion using our creator marketing platform. We have always been 100% independent and 100% remote.
We are proud to have built a product that our customers love, and we look for people who have enthusiasm and belief in our mission, vision, and values to join our team. We're also embracing AI thoughtfully — both in how we build and how we hire to ensure our team is adaptable, innovative, and ready for what's next.

Our Newsletter Sponsorships business connects brands with creator newsletters, and the finance operation behind it (invoicing, collections, creator payouts, and a four-day monthly close) needs a dedicated owner. We're looking for a Finance Operations Specialist to run the full order-to-cash cycle: put signed insertion orders on the books, invoice brands, collect what they owe, pay creators once brands pay, and close the books every month.

This is a part-time contract role (30 hours/week) with peak load during month-end close (business days 1-4) and the monthly invoicing window. It's ideal for a detail-driven finance operator who likes owning a process end to end, can pick up an existing playbook and keep it current, and has an appetite to help automate it. We're actively working to connect our tools (Mode to Bill.com, Mode to the payout portal) and retire manual steps over time.

You'll report to the Director of Finance & Accounting (Anthony Wakim) and work day-to-day with our Accounting Manager (Celestina Ando). You'll also partner closely with the Newsletter Sponsorships team Project Manager (Nate Davis) , and the rest of sponsorships team, plus the engineers who build out and pay out, and reporting tooling.

• First Week: Get access to our core systems (Mode reporting, our financial tracker in Google Sheets, Bill.com, Stripe, the Kit Admin payout portal, Retool, our invoicing CRM, Notion, QuickBooks, and banking). Work through the existing SOP library, Loom walkthroughs, and the Payments & Payouts process map.

• First Month: Own a full invoicing cycle and a creator-payout run end to end. Shadow, then run, one month-end close. Learn the placement types: Performance Ads (CPC) and Programmatic . Mode is the source of truth for CPC spend and payout amounts.

• First 2 Months: Independently deliver the Newsletter Sponsorships close by business day 4 every month. Keep AR aging current with a disciplined dunning cycle (Bill.com automated reminders, then manual outreach at 45 / 60 / 90 days), manage collections escalations, and own the monthly reconciliation between QuickBooks Online and Bill.com so the books and the tracker agree. Surface and help close the manual gaps (sync issues, international payouts) that currently create variances.

• First 3 months: Be the reliable, audit-ready source of truth for Newsletter Sponsorships finance: clean receivables, on-time creator payouts, a close that never slips, and SOPs anyone could pick up. Partner with Finance and Engineering as we evaluate moving off spreadsheets to a more durable system.

• Ongoing: Take on additional tasks as assigned by the finance and accounting team.

Skills

• Full-cycle accounts receivable: invoicing, collections, cash application, and aging management

• Reconciliation rigor: tying a subledger or tracker to the general ledger and reconciling payment exports to the penny

• Comfort with large transactional datasets and payment platforms: Mode and Stripe exports, CSV handling

• Advanced Google Sheets (large multi-tab workbooks, filter views, disciplined data hygiene in shared files)

• Bill.com and QuickBooks Online (or close equivalents you can pick up fast)

• Clear, professional written communication: you'll email brands about money, represent Kit in collections, and field creator finance questions ("when am I getting paid?")

• Intermediate accounting literacy: you understand AR/AP and the three-party creator, brand, and Kit flow

Experiences

• 3+ years in finance or accounting operations with direct ownership of AR, collections, or payouts

• Month-end close experience against a hard deadline.

• Hands-on experience with Stripe or a comparable payments platform at volume (strongly preferred)

• Ads, media, or marketplace finance: insertion orders, CPC/CPM economics, or revenue-share/payout models (nice to have)

• Working alongside engineering teams on finance tooling / process automation (nice to have)

• Collections or credit management, including working with a collections agency or credit insurer (nice to have)

Traits

• Meticulous: you keep clean records without being told twice

• High ownership; you treat the close deadline as yours

• Reliable and accountable in a remote, async environment

• Calm and organized under close-week pressure

• Comfortable giving and receiving direct, candid feedback

• Needing constant direction or extensive approval layers to act

• Discomfort owning a process end to end, including the unglamorous reconciliation work

• Letting details or deadlines slip when no one is watching

• Preferring purely analytical work over hands-on transactional operations 

We're 100% remote with team members across the globe and work mostly on East Coast time. You should be reliably reachable and responsive on Slack/email (within a couple of hours) during a core window of 11:00 AM–5:00 PM ET on business days. Month-end close (business days 1–4) and the monthly invoicing window are the busiest, most critical stretches.

This is a part-time independent-contractor engagement (30 hours/week), billed at a contract rate of $5,800 to $6,600/month depending on experience; As a contract role, this position is not eligible for Kit's full-time salary, equity, or benefits package. The contractor is responsible for their own taxes and insurance and invoices Kit monthly.

We usually receive a large number of applications, and our goal is to follow up with you within two weeks. You’ll hear from us either way. Here’s what you can expect from the rest of our hiring process:

1. Phone screen with our recruiter (30 min)

2. Hiring manager interview with the Director of Finance & Accounting (45 min)

3. Peer interview with Sponsorships Project Manager (30 min) and Working Session with the Accounting Manager (45 min)

We’ll keep you informed through every step. To get started, complete this application, including a cover letter and answers to the questions on the next page. We read every single application, and your cover letter and responses help put your experience into context.

Kit is an equal opportunity employer

We value diversity in all of its forms. Research tells us that applicants who are female or non-binary, as well as applicants who are people of color, are less likely to apply for roles they do not feel 100% qualified for. If you think you meet more than 50% of our requirements but fewer than 100% of them, please apply.

We’re imperfect communicators, so think of our job postings as the starting point for discussion rather than proof that you shouldn’t apply.

Kit does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.