Similar Jobs at Apptronik
Apptronik is a human-centered robotics company developing AI-powered robots to support humanity in every facet of life. Our flagship humanoid robot, Apollo, is built to collaborate thoughtfully with people, starting with critical industries such as manufacturing and logistics, with future applications in healthcare, the home, and beyond.
We operate at the cutting edge of embodied AI, applying our expertise across the full robotics stack to solve some of society's most important problems. You will join a team dedicated to bringing Apollo to market at scale, tackling the complex challenges like safety, commercialization, and mass production to change the world for the better.
JOB SUMMARY
We are seeking an experienced Executive Assistant to support the Chief Operating Officer on-site, as well as remote support for our Chief Commercial Officer and Chief Financial Officer. This role is based 5 days/week on-site in Austin and is designed to increase executive bandwidth by owning day-to-day administrative execution: complex calendar management, meeting logistics and facilitation, internal operating cadence support, and expenses.
The ideal candidate is a strong operator - organized, responsive, professional, and excellent at prioritizing in a fast-moving environment. You will represent and lead with Apptronik’s core values: CHIPC – Curiosity, Humility, Integrity, Passion, Creativity.
Responsibilities
- Own complex calendaring for the COO (and provide overflow support to the CCO and CFO), including proactive conflict resolution, prioritization, and meeting hygiene (agendas, pre-reads, correct attendees, buffers).
- Coordinate on-site meeting logistics: conference rooms, AV, and day-of support to keep meetings on track.
- Support the COO’s internal operating rhythm: scheduling COO staff meetings, leadership touchpoints, and recurring execution cadences.
- Plan and run COO staff offsites (agenda support, rooms, catering, materials, and follow-ups).
- Manage expenses in Concur: timely submission, correct allocations, receipt hygiene, and coordination with Finance as needed.
- Create lightweight tracking mechanisms for the COO (action items, follow-ups, key deliverables) to reduce dropped threads.
- Maintain high discretion handling sensitive information across people, commercial, and financial topics.
- Partner with internal teams (Finance, People, IT, Facilities) to unblock administrative needs quickly.
SKILLS AND REQUIREMENTS
- 6+ years experience as an Executive Assistant supporting senior leaders in a high-velocity, technology company environment (startup, hardware, manufacturing, robotics, or similar preferred).
- Demonstrated strength in calendar management and priority triage (protecting executive time while keeping stakeholders aligned).
- Strong written and verbal communication; crisp follow-through and attention to detail.
- High judgment, discretion, and professionalism with confidential matters.
- Fluency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and collaboration tools (Slack/Zoom or equivalent).
- Experience with expense tools—Concur preferred.
- Operational mindset: anticipates needs, flags conflicts early, and proposes options rather than escalating raw problems.
- On-site availability in Austin, 5 days/week; minimal travel required.
Experience
- Bachelor’s degree preferred, or equivalent relevant experience.
- 6+ years of relevant Executive Assistant experience supporting c-suite executives.
*This is a direct hire. Please, no outside Agency solicitations.
Apptronik provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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