Executive Assistant

About DAT

Discover your future at DAT Freight & Analytics, where innovation meets impact. For over four decades, DAT has been at the forefront of transportation and logistics, helping businesses move freight with greater efficiency and confidence. We are a technology company that removes uncertainty from freight for truckers, brokers, and shippers every day. Our advanced tools and data intelligence empower professionals to make smarter decisions, optimize costs, and operate more successfully. Through the industry's largest digital freight marketplace and insights derived from over $1 trillion in freight transactions, we provide the mission-critical information that keeps supply chains running smoothly across the country. DAT is proud to be an award-winning workplace that fosters innovation, celebrates success, and values professional growth. With strategic offices in Beaverton, Oregon, Denver, Colorado, Springfield, Missouri, and Bangalore, India, our teams collaborate to solve the transportation industry's most complex challenges. Ready to shape the future of freight technology? Learn more at dat.com/company.

The Opportunity

The Executive Assistant DAT provides comprehensive support to the company's executive team, including the CEOand other key leaders. The Executive Assistant is an essential bridge between the executives and various departments, facilitating seamless communication and ensuring efficient operations. This position requires exceptional organizational skills, strong attention to detail, and the ability to handle confidential information with utmost discretion.

Essential Duties and Responsibilities: 

• Calendar and Schedule Management: Manage the executives' calendars, including scheduling and coordinating meetings, conference calls, and appointments. Prioritize conflicting requests and ensure the executives' time is optimized.
• Travel and Logistics: Make travel arrangements, including flights, accommodations, and ground transportation, for the executives when required. Prepare detailed itineraries and handle travel-related expenses.
• Event Planning & Execution: Design and execute leadership offsites and meetings for groups ranging from 10-100 attendees, managing end-to-end event logistics including venue selection, catering, AV setup, transportation, and accommodations
• Communication and Correspondence: Act as the primary point of contact for internal and external communications directed to the executives. Respond to emails, phone calls, and inquiries promptly, representing the executives in a professional manner.
• Confidentiality and Data Security: Handle sensitive and confidential information with the utmost discretion and maintain data security protocols at all times.
• Project Support: Assist the executive team in various projects and initiatives, coordinating with different departments and stakeholders to ensure project milestones are met.
• Document Management: Organize and maintain electronic and physical files, documents, and records related to executive activities.
• Office Management: Oversee office operations and ensure that the executives have all the necessary resources and support to perform their duties efficiently.
• Relationship Building: Establish positive and professional relationships with internal teams, clients, and external partners on behalf of the executives.

The Skills and Experience You’ll Bring

• Bachelor's degree in Business Administration, Communications, or a related field.
• Proven experience as an executive assistant supporting C-suite or senior-level executives.
• Excellent organizational skills and the ability to manage multiple tasks and priorities.
• Strong attention to detail and accuracy in all aspects of work.
• Proficiency in office software (e.g., Microsoft Office Suite, G Suite).
• Exceptional written and verbal communication skills.
• Ability to work independently with minimal supervision and adapt to dynamic situations.
• Proactive and resourceful problem solver, anticipating needs and finding solutions.
• High level of professionalism and discretion in handling confidential information.

Why DAT?

DAT is an award winning employer of choice.
For starters, we have a hybrid work environment, but we also know what makes a great workplace. We have a time-tested and resolute set of operating values predicated on integrity, mutual respect, open communication, and executing with excellence. These values inform our strategic vision as much as any one of our products does. We’ve been an employer of choice in the Portland metropolitan area for four decades, and within one year of opening our Denver office, DAT was #26 on Built In Colorado’s 100 Best Places to Work In Colorado.

• Medical, Dental, Vision, Life, and AD&D insurance
• Parental Leave
• Flexible time off
• An additional 10 holidays of paid time off per calendar year
• 401k matching (immediately vested)
• Employee Stock Purchase Plan
• Short- and Long-term disability sick leave
• Flexible Spending Accounts
• Health Savings Accounts
• Employee Assistance Program
• Additional programs - Employee Referral, Internal Recognition, and Wellness
• Free TriMet transit pass (Beaverton Office) 
• Competitive salary and benefits package
• Work on impactful projects in a cutting-edge environment
• Collaborative and supportive team culture
• Opportunity to make a real difference in the trucking industry
• Employee Resource Groups

For Washington-based candidates, in compliance with the Washington State Pay Transparency Law, the salary range for this role is $90,000 - $126,000. DAT considers factors such as scope and responsibilities of the position, candidate's work experience, education and training, core skills, internal equity, and market and business elements when extending an offer.

For Colorado-based candidates, in compliance with the Colorado Equal Pay for Equal Work Act, the salary range for this role is $83,000 - $110,000 target bonus. DAT considers factors such as scope and responsibilities of the position, candidate's work experience, education and training, core skills, internal equity, and market and business elements when extending an offer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)