Executive Assistant, Office of the CEO

Mimica's mission is to empower enterprises, teams, and individuals to reclaim their most precious resource — time and work more efficiently, with greater purpose and impact.

Our AI-powered task mining observes employee actions across the desktop and categorizes them into detailed process maps. Mimica’s process intelligence highlights inefficiencies, prioritizes improvements based on ROI, recommends the optimal technology for automation (RPA, intelligent document processing, GenAI), and provides a blueprint for building new automations and transforming work.

We’re looking for a high-impact Executive Assistant who has thrived alongside founders or senior leaders at fast-growing startups or scale-ups and is excited to help build a company in growth mode. You will act as a strategic extension of Mimica’s CEO, helping bring clarity to competing priorities, protect focus, and ensure that time is spent on what matters most as the company scales.

You’ll be a trusted partner who combines operational excellence with sound judgment, helping navigate a fast-moving company environment with confidence and discretion.

• Own the CEO’s calendar, inbox, and scheduling with a prioritization-first mindset, not just execution.

• Actively help assess urgency and importance across meetings, requests, and commitments, flagging trade-offs and recommending focus areas.

• Coordinate internal and external meetings, travel, and logistics, ensuring seamless execution across time zones.

• Anticipate needs ahead of time, preparing context, materials, and follow-ups to keep the CEO operating at a high level.

• Partner closely with senior leaders to coordinate schedules, planning cycles, and sensitive communications.

• Support ad hoc projects and initiatives that require discretion, judgment, and strong follow-through.

• Adapt to evolving priorities as the company grows, maintaining structure without slowing momentum.

• Partner on the planning and execution of key company and leadership events, including off-sites and SKOs.

• Help design and improve internal administrative and communication systems to support effective collaboration across a fully remote leadership team.

• Proven experience as an Executive Assistant supporting founders or C-level executives in startups or fast-growing companies.

• Ability to act as a true partner to the CEO - helping prioritize, manage competing demands, and apply sound judgment, not just handle admin tasks.

• Strong ownership of inbox, calendar, scheduling, and logistics, with a track record of keeping executives focused on the highest-impact work.

• Comfort working across time zones and adapting to the pace and change of a scaling startup environment.

• Excellent organizational and time management skills, with the ability to juggle multiple priorities.

• Clear, professional communication skills, written and verbal.

• Ability to work independently, anticipate needs, and follow through.

• High level of discretion and reliability when handling sensitive information.

• Experience in improving internal processes and ways of working is a plus.

💰 Generous compensation + stock options - aligned with our internal framework, market data, and individual skills.

🏢 Distributed work: Work from anywhere - fully remote, in our hubs, or a mix.

💻 Company-issued laptop*, remote setup stipend, and co-working budget

📍 Flexible schedules and location

☀️ Ample paid time off, in addition to local public holidays

🍼 Enhanced parental leave

🧘‍♀️ Health & retirement benefits

📖 Annual learning & development budget - up to £500 / €600 / $650 per year

🌴 Annual workaways and regular virtual & in-person socials

🌍 Opportunity to contribute to groundbreaking projects that shape the future of work

Note: Some benefits may vary depending on location and role
*On company equipment: Company-issued equipment (e.g. laptops) is provided for work use and must be returned upon departure, unless otherwise agreed.