Administrative Assistant

Mondoo is creating security experiences that companies leverage to keep their users and data safe from hackers around the world.

We’re looking for a motivated and detail-oriented Administrative Assistant who’s ready to grow into the role. This is a great opportunity for someone early in their career, maybe just out of school or with a bit of prior administrative experience, who’s excited to support senior leaders while learning the ropes of People Operations and recruiting.

You’ll be at the heart of making things run smoothly: managing calendars and inboxes, helping coordinate executive meetings and offsites, and supporting our People team with recruiting and employee experience projects.

This is a 3-month contract-to-hire role, with strong potential to transition to full-time based on mutual fit and performance.

• Calendar & Scheduling: Support multiple executives by organizing calendars, scheduling meetings across time zones, and helping the team stay on top of priorities.

• Inbox & Communication Support: Help manage executive inboxes, draft correspondence, and keep communication flowing smoothly.

• Meeting & Offsite Coordination: Assist in planning executive meetings and offsites — from logistics and agendas to follow-ups.

• Recruiting Support: Partner with People Ops to schedule interviews, coordinate candidate communication, and ensure a smooth interview process.

• People Ops Tasks: Pitch in on onboarding, HR processes, and internal team initiatives as needed.

• 1+ years supporting execs or someone looking to get into an EA/Ops role

• Organized and reliable. You stay on top of details and take pride in keeping things running smoothly.

• Eager to learn. You’re excited to build your career as an EA or People Ops professional and grow with a supportive team.

• A great communicator. You write clearly, communicate professionally, and enjoy working with people.

• Proactive. You anticipate needs and jump in to help before being asked.

• Tech-comfortable. You’re familiar with Google Workspace, Slack, Zoom, and open to learning new tools (we use Ashby and Rippling).

• Discreet and trustworthy. You handle sensitive information with care and integrity.

At Mondoo, we believe in an equitable and transparent interview process. Here is what you can expect (subject to change with notice):

• 30 minute phone call with Hiring Manager, Kelsey Orr

• 30 minute Google Meet with CEO, Soo Choi

• 30 minute Google Meet with CPO, Dominik Richter

• Decision/Offer!

• Hourly rate of up to $60/hour depending on experience. Please note: this is not the rate you will convert to for salary. Hourly rates are inflated so you can cover taxes, healthcare, etc.

• Remote-first. We’re a fully remote team, so build your best setup where you feel most productive.

• Own a piece of the journey. Every teammate gets meaningful equity on top of their salary.

• We’ve got you covered. 100% of your medical, dental, and vision is paid for by Mondoo. We also cover 50% for your dependents.

• Take the time you need. Our flexible PTO lets you recharge, travel, or just take a breather.

• Family matters. 12 weeks of fully paid maternity leave (birth, adoption, or foster), and 8 weeks fully paid paternity leave.

• Set up your space. A $500 home office stipend when you join—and we’ll refresh it for you every two years.