Executive Assistant

 Connexus Credit Union - Who We Are:

Serving members across all 50 states, Connexus Credit Union is a member-focused cooperative that is proud to return profits to member-owners through high yields for checking accounts and deposit products, as well as competitive rates on our loans. We are a remote first employer with the majority of our employees residing in the upper Midwest.

As an employer we foster collaboration and high performance to achieve excellence. We holistically care for and develop our employees to thrive personally and professionally. We are proud to share our success with our employees and those we serve.

Connexus offers an Amazing Benefits package:

• 25 days of paid time off and 10 paid holidays

• 16 hours of paid Volunteer Time Off

• 401K Retirement with up to 6% employer match

• Excellent Health, Dental, Vision insurance, including multiple plan options

• Health Savings Account with generous employer contributions

• Employer paid Life insurance, Short-Term and Long-Term Disability

• Tuition Reimbursement from $4,000 - $7,000 per calendar year

• Robust Learning and Development program that includes an annual professional development stipend

This position requires that candidates must reside within a one-hour radius of the Wausau, WI area and be available to work onsite at our Corporate Office at least once per month, with additional visits as required for business needs.

Responsibilities:

• Provide high-level detailed executive support to the Executives and Executive Services team in a fast-paced, constantly evolving environment.

• Manage and control calendar; assist in scheduling and/or arranging appointments and meetings; research and secure proper travel arrangements as necessary.

• Screen, evaluate, and process applicable daily mail and email correspondence for each Executive; research and respond to questions, provide information as required and/or route accordingly.

• Interact daily with a wide variety of individuals in a broad range of situations that require tact, discretion, diplomacy, sensitivity, personal creativity, and accountability.

• Serve as liaison between each Executive and other departments within the organization.

• Prioritize and autonomously manage multiple projects simultaneously.

• Assist Executive with highly confidential information ensuring accuracy and thoroughness in all requests.

• Provide solutions and decisions around vendor contracts in regard to event contracts, catering contracts, etc. 

• Process expense reports, corporate card reimbursements, travel expense reconciliation, and other financial activities, timely and efficiently. 

• Provide back-up assistance as needed with planning, executing, taking minutes, and providing support at a variety of events as directed by Executive and Board of Directors to include Executive Leadership Retreats, Board of Director Planning Retreats, the Annual Meeting, and/or All-staff related meetings.

• Participate in regular Executive Assistant team meetings to discuss best practices, training and development, and office coverage.

•  Exercise administrative judgment; assuming responsibility for decisions, consequences, and results impacting employees, costs, and/or quality of service within the assisted functional areas.

• Prepare meeting materials and presentations, coordinate logistics for, and take minutes at weekly team or project meetings as requested.

Position Requirements:

• This position requires that candidates must be available to work onsite at our Corporate Office at least once per month, with additional visits as required for business needs, as well as have flexibility during evening hours, and weekends for requests from executives is Required.

• Associate’s degree or commensurate experience is Required.

• 5+ years of experience as an Executive Assistant is Required.

• Prior experience supporting a CTO, CIO, or senior leaders within a technology-focused environment is Required.

• Experience in a highly regulated industry such as Credit Union, Banking, Insurance, or Healthcare is Required.

• Experience supporting committees and boards, including meeting preparation and minute-taking is Required.

• Proficiency in PC software applications, including Adobe Acrobat X Pro and Microsoft Office Suite (Outlook, OneNote, Word, Excel, and PowerPoint), with demonstrated ability to create, edit, and manage documents, spreadsheets, presentations, and email correspondence is Required.

Connexus Credit Union's Employer Recognitions:

• 2024 Best in Class Employer, Gallagher

• 2025 Best Place to Work in IT, Computer World

Equal Opportunity Employer/Disabled/Veterans/41 CFR 60–1.4, 41 CFR 60-1.35