Executive Assistant

Overview

The Executive Assistant to the CFO provides comprehensive support to the Chief Financial Officer and their team, performing a wide variety of administrative duties. The individual is self-motivated, professional, and capable of managing their workload as well as their executives’ workloads, and proactively prioritizes tasks in a fast-paced environment.

Essential Functions and Responsibilities 

• Provides executive administrative and project support to the CFO
• Complex calendar management – coordinate and schedule meetings
• Prioritize inquiries and requests while troubleshooting conflicts
• Plan, manage and coordinate extensive and complex travel arrangements
• Administer correspondence, manage incoming calls, and prioritize phone messages, emails and mail
• Prepare and handle business expenses and reconciliations
• Maintain confidentiality and exercise high degree of discretion
• Make judgments and recommendations to ensure smooth day-to-day engagements
• Manages CDAs, contracts, and agreements with companies the CFO initiates/enters discussions
• In the CFO’s absence, ensure any requests for action or information are handled timely; interpret requests and implement action as needed
• Investor Relations
  • Administration of press releases
  • Respond to stockholder queries, set up analyst calls, and manage annual shareholder meetings
  • Set up road shows, conferences, and other IR events
  • Maintain and update corporate and IR contact databases
• Liaison to the BOD members and investor relations companies
  • Create and manage annual other meetings calendar; coordinate and schedule meetings
  • Prepare and distribute board materials and presentations
• Negotiate corporate rates with travel agents/companies/vendor
• Must adhere to Iovance Biotherapeutics’ core values, policies, procedures, and business ethics.
• Perform miscellaneous duties as assigned.

Required Education, Skills, and Knowledge 

• Bachelor’s Degree or equivalent experience
• 5 to 10 years of experience as an Executive Assistant to C-Suite executives
• In depth knowledge of Microsoft Excel, Word, PowerPoint, and Outlook
• Excellent interpersonal, oral, and written communication skills
• Excellent writing, proofreading, and editing skills
• Sounds judgement in handling highly sensitive and confidential information
• Comfortable in a fast-paced environment with minimal direction and changing priorities

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made upon request to enable individuals to perform essential functions. Please contact Human Resources to request an accommodation.

Physical Demands and Activities Required

• Must be able to remain in a stationary position standing or sitting for prolonged periods of time.
• Must be able to move about inside an office and exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
• Must have visual acuity to perform activities such as: preparing and analyzing data and figures, viewing a computer screen, and extensive reading.
• This position requires repetitive motion, substantial movements (motions) of the wrist, hands, and/or fingers.
• Must be able to communicate with others to exchange information. 

Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem-solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines.

Work Environment 

This job operates in a professional or remote office environment and requires operating standard office equipment and keyboards. 

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