Executive Assistant (East Coast Only)

About the company: 

The mining industry has steadily become worse at finding new ore deposits, requiring >10X more capital to make discoveries compared to 30 years ago. The easy-to-find, near-surface deposits have largely been found, and the industry has chronically under-invested in new exploration technology, relying on the manual techniques of yesteryear – even as demand accelerates for copper, lithium, and other metals to build electric vehicles, renewable energy, and data centers.

KoBold builds AI models for mineral exploration and deploys those models—alongside our novel sensors—to guide decisions on KoBold-owned-and-operated exploration programs. In the six years since founding, KoBold has become by far both the largest independent mineral exploration company and the largest exploration technology developer. Our data scientists and software engineers, who come from leading technology companies, jointly lead exploration programs with our renowned exploration geologists.

KoBold has proven its first discovery with materially less capital than the industry average and found one of the best copper deposits ever discovered: the copper is far more concentrated than the global average of copper mines, and this asset alone is expected to generate meaningful revenue for decades. KoBold has a portfolio of more than 60 other projects, each of which has the potential for another high-quality discovery.

KoBold is privately held; investors include institutional asset managers T. Rowe Price and Canada Pension Plan Investments; technology venture capitalists Andreessen Horowitz, Breakthrough Energy Ventures, BOND Capital, and Standard Investments; and natural resources companies Equinor, BHP, and Mitsubishi.

About the role

KoBold Metals is seeking a highly skilled Executive Assistant to provide dedicated support on the East Coast to the company's Chief Legal Officer and Chief Financial Officer. This role is for someone who has already mastered executive support at the highest level and thrives in a fast-moving, high-impact environment. Please only apply if you live on the East Coast.

You’ll manage two busy calendars, coordinate travel and meetings across multiple time zones, and make sure your executives are always prepared and on time. You should be comfortable adapting on the fly and willing to step in during evenings and weekends when needed.

We are a Slack-first culture, which means most of our communication happens there rather than over email. You don’t need prior Slack experience, but you must be comfortable communicating quickly and clearly in a fast-paced setting.

This is a tactical, execution-focused role that’s ideal for someone who loves details, stays calm under pressure, and enjoys keeping things running smoothly behind the scenes.

Responsibilities

Calendar & Scheduling Management:

• Own complex, frequently changing calendars for two C-level executives
• Coordinate meetings across time zones and manage last-minute changes
• Keep executives focused on top priorities and minimize scheduling conflicts

Travel & Logistics:

• Arrange domestic and international travel, including flights, lodging, and ground transportation
• Handle changes quickly and keep everyone informed

Meeting Preparation & Follow-Up:

• Organize agendas, prepare materials, and ensure executives have what they need ahead of time
• Take detailed notes (when requested) and make sure follow-ups are clear and tracked

Internal & External Communication:

• Act as the point of contact for your executives, triaging requests and routing information appropriately
• Maintain fast, clear communication through Slack and other internal tools

Administrative Support:

• Handle expense reports, approvals, and other administrative tasks promptly
• Track key dates, deadlines, and reminders to keep executives on track

• Live in the Eastern Time Zone.
• 7+ years supporting senior executives (ideally two or more at the same time) in a fast-paced environment
• Exceptional organizational skills and proven ability to manage complex logistics
• Flawless attention to detail and a habit of catching what others might miss
• Comfort with real-time communication tools (Slack preferred) and the ability to learn new systems quickly
• Professionalism, discretion, and the ability to stay calm under pressure
• Flexibility to pitch in and help other managers when needed, not just the executives you support
• A collaborative, team-oriented approach with excellent interpersonal skills
• Flexibility to be available during evenings and weekends when needed

• Reliability: You know how to support busy executives and help them stay at their best
• Detail-Orientation: You double-check everything and take pride in precision
• Resourcefulness: You anticipate needs, solve problems quickly, and keep things from slipping through the cracks
• Integrity: You work well with others and protect sensitive information
• Composure: You stay professional even when things are moving quickly

KoBold Metals is an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity for people of any race, color, ancestry, religion, sex, gender identity, sexual orientation, marital status, national origin, age, citizenship, marital status, disability, or veteran status.

This position is full-time, exempt.

Salary is one part of KoBold’s total compensation. The US salary range for this role is between $120,000 and $140,000, and will depend on your skills, qualifications, experience, and location. In addition to salary, we offer equity compensation. We also offer benefits including paid time off, medical, dental, and vision insurance, a 401k retirement plan, short & long term disability and life insurance. We also offer paid time off, paid sick time and parental leave."

Location: East Coast Remote