Provides high-level support to the CEO by managing calendars, travel, correspondence, priorities, stakeholder communication, and Board of Directors meetings. Oversees office operations, facilities, vendors, supplies, workplace services, and administrative functions. Handles confidential business and personal information, supports special projects, and helps maintain an efficient, engaging workplace.
Job Summary
GoldBug is seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level support to the CEO. This trusted individual will play a critical role in managing the CEO's day-to-day operations, optimizing time and priorities, and ensuring seamless coordination across business and personal commitments. The role also oversees office operations, facilities, vendors, and workplace administration to support a productive and engaging employee experience.
Key Roles and Responsibilities
- Manage the CEO's calendar, travel, and correspondence, proactively addressing scheduling and competing priorities.
- Serve as a liaison between the CEO and internal/external stakeholders.
- Coordinate Board of Directors meetings, including scheduling, agenda preparation, and distribution of meeting materials.
- Oversee office operations, vendor relationships, office supplies, workplace services, and employee-facing administrative functions to ensure smooth day-to-day operations.
- Support special projects and administrative initiatives as assigned by the CEO.
- Maintain confidentiality while handling sensitive business and personal information.
The Ideal Candidate
- 3+ years of experience supporting senior executives, preferably at the C-suite level.
- Exceptional organizational, prioritization, and multitasking skills.
- Strong written and verbal communication abilities.
- Ability to exercise discretion and handle highly confidential information.
- Self-motivated with strong attention to detail and follow-through.
- Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Comfortable managing occasional personal administrative responsibilities.
Additional Details
- Comprehensive benefits package including medical, dental, vision, life insurance, disability, 401(k) with match, paid vacation, and paid sick/personal leave.
- Hybrid work environment.
- GoldBug is an Equal Opportunity Employer committed to diversity and inclusion.
Goldbug Denver, Colorado, USA Office
511 16th St, Denver, CO, United States, 80202
Goldbug Aurora, Colorado, USA Office
18245 E 40th Ave, Aurora, Colorado, 80011-0805, United States, Aurora, United States, 80011-0805
Similar Jobs
Artificial Intelligence • Big Data • Healthtech • Information Technology • Machine Learning • Software • Analytics
Provides administrative support to leadership by managing calendars, meetings, travel, expenses, confidential information, reports, communications, event logistics, budgets, and office resources. The role coordinates internal and external meetings, prepares presentations and documentation, maintains distribution lists, supports onboarding and employee processes, and uses Microsoft 365 and related business applications. Remote work is available within the U.S., with office requirements in Minneapolis and Washington, D.C.
Top Skills:
Amex TravelConcurMicrosoft 365ExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft WordSmartsheet
Aerospace • Cloud • Digital Media • Information Technology • Mobile • News + Entertainment • Generative AI
Provides high-volume executive administrative support for multiple C-level leaders. Responsibilities include complex calendar and travel coordination, confidential HR and financial data management, proactive issue resolution, cross-functional collaboration across office locations, and use of AI tools to automate correspondence, meeting documentation, and workflows.
Top Skills:
Ai Productivity ToolsGoogle Suite
Cloud • Computer Vision • Information Technology • Sales • Security • Cybersecurity
Provide high-level strategic and operational support to a Senior Vice President and Senior Director in an AI & Autonomous Systems organization. Manage complex, high-volume calendars, coordinate domestic and international travel, oversee expense reconciliation and budgets, and lead large-scale executive events. Act as a trusted liaison, exercise discretion with confidential matters, and proactively optimize executive time and cross-functional collaboration.
Top Skills:
Ai TechnologiesCoupaExpensifyGoogle CalendarGoogle WorkspaceNavanSlackWorkday
What you need to know about the Colorado Tech Scene
With a business-friendly climate and research universities like CU Boulder and Colorado State, Colorado has made a name for itself as a startup ecosystem. The state boasts a skilled workforce and high quality of life thanks to its affordable housing, vibrant cultural scene and unparalleled opportunities for outdoor recreation. Colorado is also home to the National Renewable Energy Laboratory, helping cement its status as a hub for renewable energy innovation.
Key Facts About Colorado Tech
- Number of Tech Workers: 260,000; 8.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lockheed Martin, Century Link, Comcast, BAE Systems, Level 3
- Key Industries: Software, artificial intelligence, aerospace, e-commerce, fintech, healthtech
- Funding Landscape: $4.9 billion in VC funding in 2024 (Pitchbook)
- Notable Investors: Access Venture Partners, Ridgeline Ventures, Techstars, Blackhorn Ventures
- Research Centers and Universities: Colorado School of Mines, University of Colorado Boulder, University of Denver, Colorado State University, Mesa Laboratory, Space Science Institute, National Center for Atmospheric Research, National Renewable Energy Laboratory, Gottlieb Institute
