This is a remote position.
ABOUT THE ROLE
Omni Auto Glass LLC, a family-owned auto glass repair and replacement business based in San Antonio, Texas, is seeking an experienced Executive Assistant to support our ownership and our growing Philippines-based team. This is a fully remote, work-from-home role based in the Philippines.
The Executive Assistant provides administrative and operational support to the owner, to Philippines-based staff, and to other US-based team members traveling to or working from the Philippines. The role serves as a critical bridge between our US and Philippine operations and includes coordination with Philippine business and government entities on behalf of the ownership.
This is a permanent, ongoing contractor engagement for the right candidate.
KEY RESPONSIBILITIES
● Provide administrative and operational support to the owner, Philippines-based staff, and other team members traveling to or working from the Philippines
● Manage calendars, correspondence, and scheduling for supported individuals
● Coordinate internal communications between US and Philippines-based team members
● Prepare documents, reports, and correspondence as requested
● Perform accurate data entry into company systems, including Zoho CRM and related platforms
● Serve as liaison with Philippine business and government entities (banks, BIR, local government offices, service providers, etc.) on behalf of the ownership
● Support day-to-day business operations and ad-hoc projects
● Handle confidential business information with appropriate discretion and professionalism
● Provide additional operational support as directed by the owner
Requirements
REQUIREMENTS
Experience & Education
● Two (2) or more years of experience in an executive assistant, administrative, or comparable support role
● Bachelor's degree preferred; equivalent professional experience will be considered
Language
● Fluent English, both written and verbal (required)
● Fluent Filipino/Tagalog, both written and verbal (required, for liaison work with Philippine entities)
Technical Skills
● Proficient with Google Workspace and Microsoft Office
● Comfortable with video conferencing platforms (Zoom, Google Meet)
● Familiarity with the Zoho suite (CRM, Cliq, and related tools) preferred; training will be provided as needed
● Comfortable learning new business software and adapting to updated workflows
Personal Attributes
● Strong attention to detail and organizational skills
● Ability to work independently and manage priorities in a remote setting
● Proactive, clear, and reliable communication
● Sound judgment and discretion when handling confidential business information
● Reliable, self-directed, and dependable
Work Environment
● Reliable high-speed internet connection
● Quiet, professional home working environment
● Ability to work during Philippine business hours with regular overlap into US Central Time morning hours
WORKING ARRANGEMENT
● Fully remote from the Philippines — no relocation required
● Primary working hours align with Philippine business hours, with regular overlap into US Central Time morning hours (roughly until mid-morning US time) for coordination with US-based staff
● Engagement is on an independent contractor basis
● Contractor is responsible for their own Philippine tax reporting and compliance
Benefits
COMPENSATION & BENEFITS
● Compensation is paid on a bi-weekly basis via direct transfer to the contractor's Philippine bank account
● Baseline compensation for this role begins at USD 350.00 bi-weekly (approximately USD 700.00 monthly), commensurate with experience
● Approved paid time off for scheduled personal or family leave, with employer approval
● Flexible working arrangement within agreed core hours
● Opportunity to work with an established US-based business with a growing Philippines presence
● Exposure to a variety of business functions and cross-cultural, cross-time-zone work
Similar Jobs
What you need to know about the Colorado Tech Scene
Key Facts About Colorado Tech
- Number of Tech Workers: 260,000; 8.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lockheed Martin, Century Link, Comcast, BAE Systems, Level 3
- Key Industries: Software, artificial intelligence, aerospace, e-commerce, fintech, healthtech
- Funding Landscape: $4.9 billion in VC funding in 2024 (Pitchbook)
- Notable Investors: Access Venture Partners, Ridgeline Ventures, Techstars, Blackhorn Ventures
- Research Centers and Universities: Colorado School of Mines, University of Colorado Boulder, University of Denver, Colorado State University, Mesa Laboratory, Space Science Institute, National Center for Atmospheric Research, National Renewable Energy Laboratory, Gottlieb Institute
