Executive Assistant – Legal, Finance, People, and Marketing

Job Description:

DataRobot delivers AI that maximizes impact and minimizes business risk. Our platform and applications integrate into core business processes so teams can develop, deliver, and govern AI at scale. DataRobot empowers practitioners to deliver predictive and generative AI, and enables leaders to secure their AI assets. Organizations worldwide rely on DataRobot for AI that makes sense for their business — today and in the future. 

We are seeking a highly organized, proactive, and professional Executive Assistant to provide executive-level support to our Finance & Legal, People, and Marketing teams. This role requires a high level of discretion, strong judgment, and the ability to handle multiple priorities with poise. The ideal candidate is a problem-solver who takes initiative and can work cross-functionally to ensure the leaders they support are operating at maximum efficiency.

Key Responsibilities

• Provide calendar management, meeting coordination, and travel arrangements for Finance & Legal, People and Marketing executives, includes scheduling of quarterly Board and Compensation Committee meetings

• Act as a liaison, and sometimes gatekeeper, managing communications and ensuring timely responses to internal and external stakeholders.

• Prepare and organize materials for meetings, including agendas, presentations, and reports.

• Manage confidential and sensitive information with the utmost discretion.

• Support budget tracking, invoice processing, and expense reporting across departments.

• Own coordination and tracking of signatures and documents, and ensure documents are shipped to the correct recipients 

• Coordinate cross-functional projects and track progress on departmental initiatives.

• Plan and execute team events, offsites, and internal meetings as needed

Qualifications

• 5+ years of experience as an Executive Assistant supporting senior executives, preferably in tech or a fast-paced corporate environment, or relevant applicable experience managing programs, projects or calendars for leaders

• Experience supporting Finance & Legal, People and/or Marketing functions preferred.

• Strong organizational skills with excellent attention to detail.

• Strong ability to thrive in a fast-moving environment and manage competing priorities effectively.

• Outstanding communication skills—both written and verbal.

• High level of integrity and ability to handle confidential information.

• Proficiency with Google Workspace, Microsoft Office, and tools such as Zoom, Slack, and expense management platforms.

Compensation Statement

The U.S. annual compensation range for this full-time position is between $130,000 and $150,000 USD/year. This range represents the annual base salary. Actual offers may be higher or lower than this range based on various factors, including (but not limited to) the candidate’s work location, job-related skills, experience, and education.

The talent and dedication of our employees are at the core of DataRobot’s journey to be an iconic company. We strive to attract and retain the best talent by providing competitive pay and benefits with our employees’ well-being at the core. Here’s what your benefits package may include depending on your location and local legal requirements: Medical, Dental & Vision Insurance, Flexible Time Off Program, Paid Holidays, Paid Parental Leave, Global Employee Assistance Program (EAP) and more!

DataRobot Operating Principles:

• Wow Our Customers
• Set High Standards
• Be Better Than Yesterday
• Be Rigorous
• Assume Positive Intent
• Have the Tough Conversations
• Be Better Together
• Debate, Decide, Commit
• Deliver Results
• Overcommunicate

Research shows that many women only apply to jobs when they meet 100% of the qualifications while many men apply to jobs when they meet 60%. At DataRobot we encourage ALL candidates, especially women, people of color, LGBTQ+ identifying people, differently abled, and other people from marginalized groups to apply to our jobs, even if you do not check every box. We’d love to have a conversation with you and see if you might be a great fit. 

DataRobot is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. DataRobot is committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. Please see the United States Department of Labor’s EEO poster and EEO poster supplement for additional information.

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