Executive Assistant, Global Procurement & Supply Chain

Position Title: Executive Assistant, Global Procurement & Supply Chain
Position Type: Regular - Full-Time
Position Location: Oakbrook Terrace
Requisition ID: 36698
We are looking for an Executive Assistant, based out of our Oakbrook Terrace corporate office who will support our Chief Procurement Officer and VP of Global Supply Chain. The ideal candidate will have expertise in managing global calendars/travel, SAP Expenses, Concur, Microsoft Office, and Coupa systems, along with excellent confidentiality and prioritization skills.
Accountabilities:

• Manage the overall coordination of calendars, as well as meetings and conference calls in multiple time zones using Outlook.
• Responsible for coordinating all details surrounding meetings including making travel arrangements, booking meeting rooms, ordering catering and other support required.
• Manage information flow and emails from both internal and external sources, organizing and responding accordingly.
• Travel arrangements via Concur- organizing and scheduling with the McCain Travel Department all flights, hotel bookings, rental cars, etc.
• Assist with management of SharePoint sites (i.e. creating folders, assisting team with navigation).
• Preparing documentation as requested using the Microsoft Suite of products including PowerPoint, Word, and Excel.
• Maintain organization charts using Visio.
• Assist with the onboarding of new employees in the department by requesting network accounts, computer equipment, and scheduling onboardingcalls/meetings.
• Creating and submitting expense reports using SAP software.
• Process departmental invoices and respond to vendor queries re. payment through our Coupa system.
• Act as a back-up for other assistants during illness or vacations, as needed.
• Troubleshoot laptop/phone issues occasionally.
• May be assigned additional administrative tasks as required to support business needs.

Qualifications:

• A minimum of 10 years of executive administrative experience, including 2-3 years supporting C-Suite executives in a fast-paced, high-demand environment.
• Strong knowledge of Windows and the Microsoft Office suite of products and be willing to, and be adept at, learning new software programs.
• Excellent verbal and written communication skills.
• An ability to work in a team environment and be equally comfortable working independently.
• A positive attitude even in intense situations with tight deadlines.
• Exceptional organizational skills, thinking ahead on tasks to anticipate future needs and/or potential challenges that may arise.
• Ability to problem solve daily exercising sound administrative judgement with a sense of urgency and in absence of supervision.
• An adaptable and collaborative style respecting the needs and contributions of others.
• This position requires diplomacy, confidentiality, and the ability to prioritize.

About McCain.
At McCain, we're feeding the world: from French fries to cakes, we contribute to the important role food plays in people's lives. That's why we're dedicated to ensuring our core values-Family, Authentic, Trusted, and Quality-shine through every day. As a privately owned family company with over 60 years of experience, a presence in more than 160 countries, and a global team of 22,000 people, our values and culture are at the heart of everything we do. We believe that we can work together, along with our business and community partners, to bring sustainable growth and positive change today, tomorrow, and for generations to come. Join us and see how you can MAKE IT at McCain!
Leadership Principles.
Our principles, each with related practices, guide our actions across the organization. Together, they address how McCain interacts with our customers and employees, and how we work as individuals and collectively to find success. While each role adheres to the Leadership Principles, individual roles may focus more on a specific principle or principles.

• We are customer obsessed. Customers are our starting point. By understanding their needs and leveraging data and consumer insights, we drive mutual success.
• We think big and plan ahead. Through ambition, curiosity, and smart risks, we can accomplish goals, refine processes, and innovate to scale success.
• We bring out the best in our people. We create safe spaces for our people so that trust and empowerment come naturally. Inclusion is about listening first, showing humility, and working together.
• We act like owners. Together, we clear obstacles and do the work that makes us all successful and proud to be part of McCain.

The McCain experience.
We are McCain: this statement is about our power collectively and our importance individually-your impact is a significant part of the business. Our winning culture focuses on authenticity and trust so we can always bring out the best in our people. Here, you have the opportunity to learn, grow, and thrive while being yourself. Join our team to see why we're better together.
#LI-McCain25
#Hybrid
Compensation Package : $52,600.00 - $70,200.00 USD annu ally
The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience, skill set, education/training, and other organizational needs.
Benefits : At McCain, we're on a mission to create a winning culture that puts employee safety and wellbeing at the heart of what we do, every day. We understand and appreciate that each person's needs are unique and ensure our benefits & wellbeing programs reflect that. Employees are eligible for the following benefits: health coverage (medical, dental, vision, prescription drug), retirement savings benefits, and leave support including medical, family and bereavement. Wellbeing programs include vacation and holidays, company-supported volunteering time, and mental health resources. Coverages are aligned to country, provincial and state governing plans and can vary by work level, location and nature of the role. Additional benefit details available during the application process.
Your well-being matters to us, and we're here to provide you with the necessary resources to support you in being your best self at work - and at home.
McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law.
McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to find appropriate solutions.
Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with McCain's Global Privacy Policy and Global Employee Privacy Policy , as applicable. You can understand how your personal information is being handled here .
Job Family: General & Administration
Division: Global Project Management Office
Department: Global Procurement and PMO
Location(s): US - United States of America : Illinois : Chicago || US - United States of America : Illinois : Oakbrook Terrace
Company: McCain Foods USA, Inc.