Executive Assistant - Contract

It's exciting to work for a company that makes the world measurably better.

We're committed to bringing safety, quality, and customer focus to the business of advanced ceramics manufacturing.

Job Title

Role & Responsibilities:

• Manage and coordinate calendars for multiple managers or directors, prioritizing appointments and resolving scheduling conflicts.
• Support cross-department initiatives by tracking deliverables and facilitating communication.
• Arrange domestic and international travel, including flights, accommodations, itineraries, and meeting logistics.
• Oversee travel bookings and expense processing for assigned managers.
• Prepare, edit, and proofread correspondence, reports, and presentations, ensuring accuracy, formatting consistency, and brand compliance.
• Coordinate and support department projects, including scheduling, task tracking, and reporting progress to management.
• Serve as liaison between department leadership and other teams to ensure deadlines are met and communication flows effectively.
• Maintain department records, files, and databases; recommend process improvements to increase efficiency.
• Order and maintain office and breakroom supplies; manage vendor relationships for routine services.
• Manage department supply orders, including snacks, beverages, and office materials.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate logistics for meetings, conferences, and special events, including catering and AV setup.
• Welcome visitors, screen phone calls, and handle inquiries requiring detailed knowledge of department operations.
• Support onboarding of new team members by coordinating workspace setup, technology access, and orientation schedules.
• Ensure confidentiality in handling sensitive information.
• Perform other duties and special assignments as requested by leadership.

Job Requirements:

Education & Experience:

• High school diploma or GED required; Associate’s degree or equivalent preferred.
• Minimum four (4) years of administrative experience, with at least two (2) years supporting managers or directors.

Functional/Technical Knowledge, Skills & Abilities:

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat Pro.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and exercise sound judgment within established guidelines.
• Strong attention to detail with the ability to meet tight deadlines.
• Experience with purchasing and vendor coordination preferred.

Additional Details Specific to Role:

• Length of Contract: Approximate 4-months with potential to convert to full-time employment
• Location: Golden, CO (On-Site)

CoorsTek in the News:

• Future HQ/Downtown Golden Development Project: Home-Clayworks
• CoorsTek Launches Advanced Manufacturing Academy in Colorado: Article
• Great Place to Work Certified

Target Hiring Range

Actual compensation is commensurate with experience, skills and education. CoorsTek strives to give all qualified applicants equal opportunity and to make selection decisions on job related factors. Do not provide any information on the application which will indicate your race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity, pregnancy, genetic information, veteran status, or any other status protected by law or regulation.

If you like working for a company that makes a real difference in the world, you'll enjoy your career with us!