Events & Operations Coordinator

POSITION SUMMARY

WE ARE VERITONE
Veritone (NASDAQ: VERI) designs human-centered AI solutions. Serving customers in the talent acquisition, media, entertainment and public sector industries, Veritone’s software and services empower individuals at the world’s largest and most recognizable brands to run more efficiently, accelerate decision making and increase profitability. Veritone’s leading enterprise AI platform, aiWARE™, orchestrates an ever-growing ecosystem of machine learning models, transforming data sources into actionable intelligence. By blending human expertise with AI technology, Veritone advances human potential to help organizations solve problems and achieve more than ever before, enhancing lives everywhere. To learn more, visit Veritone.com.
The Events Coordinator will be the single point of contact for all event-related activities, ensuring that each event aligns with our corporate objectives, brand guidelines, and budget. This role requires a blend of creative vision, project management skills, and a strong ability to manage multiple projects simultaneously. The ideal candidate will be a proactive problem-solver with a proven track record of successfully executing high-impact events.

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WHAT YOU'LL DO

Trade Show Management:

• Strategy and planning: Collaborate with the marketing and sales teams to develop a comprehensive trade show strategy and calendar that supports business goals, including lead generation, brand awareness, and relationship building.

• Booth and logistics: Source, design, and manage the logistics for trade show booths, including vendor negotiation, shipping, setup, and teardown. Ensure all branding and messaging are consistent and impactful.

• Budget management: Create and manage event budgets, track expenses, and provide post-event ROI analysis.

• Promotions and communications: Coordinate with the marketing team to develop pre-show and post-show promotional campaigns, including email marketing, social media, and press releases.

• Staffing and training: Organize and train internal staff for booth duty, ensuring they are knowledgeable about the products/services and equipped to engage with attendees.

• Lead management: Implement and oversee a system for capturing, tracking, and distributing leads generated from trade shows to the sales team for timely follow-up.

• Measurement: Analyze event performance against KPIs, providing detailed reports and recommendations for future events.

General Events Management:

• Corporate events: Plan and execute a variety of other corporate events, which may include internal company meetings, conferences, customer appreciation events, and product launches.

• Vendor relations: Build and maintain strong relationships with a network of vendors, including venues, caterers, audiovisual companies, and a variety of suppliers.

• Sponsorships and partnerships: Identify and manage sponsorship opportunities at relevant industry events.

• Budgeting: Develop, track, and manage all event budgets, ensuring cost-effectiveness and adherence to financial guidelines.

• On-site management: Be the main point of contact during events, overseeing all on-site logistics, troubleshooting issues, and ensuring a seamless experience.

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WHAT YOU'LL NEED

• Bachelor's degree in Marketing, Communications, or a related field.

• Six to eight years of experience in corporate events management, with extensive experience managing trade shows.

• Proven ability to manage budgets and deliver projects on time and within scope.

• Excellent project management, organizational, and multitasking skills.

• Strong negotiation and vendor management abilities.

• Exceptional communication, interpersonal, and presentation skills.

• Proficiency with event management software and CRM tools.

• Ability to travel for events, sometimes on weekends.

• A creative and strategic thinker who can bring innovative ideas to the table.

• A team player with a positive attitude and a passion for creating memorable experiences.

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