Engineering Document Controls Manager

Circ's flexible technology is powering the clean closet and helping the fashion industry make monumental strides toward a truly circular eco-economy.   

We’ve pioneered a technology that can recycle polycotton — what the majority of our clothes are made of — into reusable fibers. In essence: our process takes textile waste and turns it into materials that your most beloved fashion labels can use for tomorrow’s clothes.   

Circ is a registered B Corp Company, named one of Fast Company's Most Innovative Companies and a finalist in the Earthshot Prize. We’re unafraid to tackle the hardest challenges and we set ambitious goals that ensure our hard work will make the maximum impact.

Overview

Circ is seeking a diligent and efficient seasoned Engineering Document Controls Manager to support our project team. The candidate will be responsible for performing project documentation, organizing design meetings with internal and external stakeholders, maintaining project documents, performing administrative tasks, and conducting research to assist in the successful completion of our projects.

The ideal candidate is highly organized, able to manage multiple priorities simultaneously, and has a keen eye for detail. This individual will oversee the proper filing and tracking of engineering activities and ensure all documentation complies with established quality management processes and standards.

• Ideal candidate location: France
• Alternative candidate locations: Belgium, Amsterdam, or London.
• Requirement: Excellent verbal and written communication skills in English.
• Nice to Have: Strong verbal and written communication skills in French.

Key Responsibilities

• Set up and maintain the Project Communication System supplied by the EPC Contractor, including internal distribution, archiving, and storage of correspondence.
• Set up and maintain the Project Document Control System (EDMS) supplied by the EPC Contractor, including live archives and storage of project information and documentation.
• Monitor the EPC Contractor’s Schedule Monitoring System.
• Ensure all company documentation is properly filed (both hard copy and electronic), with up-to-date tracking logs.
• Assist the project team in searching and retrieving documents/information in the systems.
• Manage SharePoint/Teams folder structure and ensure adherence to requirements.
• Provide management tools such as Status Reports, Input Audit Reports, and other monitoring reports as required by the Project Director, Construction Manager, and QA/QC Manager.
• Audit site document control processes and folder structures.
• Manage and update the SPV Database and EPC Database.
• Monitor project progress and communicate updates to stakeholders.
• Maintain a comprehensive and accurate project files.
• Coordinate with project team members to ensure tasks are completed on schedule.
• Recommend process and productivity improvements.

Administration

• Provide administrative support throughout bid development, submission, financial close, construction, and operations.
• Coordinate EPC and O&M interactions during the contract negotiation period.
• Collaborate with Head of Procurement and Technical Teams to support main equipment supplier activities.

Project Trackers & Reporting

• Manage the Project Deliverables List and EDMS, including:
  • Updating records.
  • Following up with responsible personnel.
  • Tracking timelines and deliverables.

Qualifications

• Minimum of 5 years of experience in the Energy or Construction industry as a Document Controller.
• Proven experience with Electronic Document Management System (EDMS).
• Knowledge of document control processes, project documentation systems, and vendor interface management.
• Understanding of engineering documents and project approval processes.
• Experience with various filing systems.
• Strong communication and interpersonal skills.
• Proficiency with MS Office (Word, Excel, Outlook), Microsoft Teams, and SharePoint.
• Strong attention to detail and ability to work independently.
• Willingness to travel as needed.
• Highly organized, self-motivated, and able to manage multiple projects and priorities effectively.
• Excellent verbal and written communication skills in English (must-have).
• Strong verbal and written communication skills in French (nice-to-have).
• Experience with cloud technologies and proficiency in Microsoft tools preferred.

Diversity, Equity, and Inclusion at Circ 

We believe an equitable and inclusive work environment and a diverse, empowered team are key to achieving our mission. We’re looking for candidates who can expand our culture and challenge business as usual. We strive to foster an environment where all team members can bring their whole selves to work, by their own definition, and we strive to provide all candidates with an equitable and accessible recruitment process.  

We provide equal employment opportunities to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, or genetics.  

In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.  

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  

If we can offer accommodations for you in the recruitment process, or if you have feedback on how to make our recruiting more equitable or accessible, please let us know!