Editorial Operations Specialist

Job Title

Job Description

About The Position | Major goals and objectives and location requirements

As an Editorial Operations Specialist, you will assist with contracts and compensation for a network of over 2,500 independent contractors, using your strong communication and organizational skills to help manage the flow of information between staff and contractors.

Remote or Hybrid 3x a week 

In-office Expectations: This position offers remote work flexibility; however, if you reside within a commutable distance to our Des Moines office, the expectation is to work from the office three times per week.

About The Positions Contributions:

● Oversee contracts and tax forms for several brands and divisions
● Serve as the main point of contact for 1099 contractor compliance tracking in conjunction with HR and compliance teams
● Work closely with the legal team to process contract changes and develop new contracts when necessary
● Serve as a lead for onboarding processes and documentation
● Enter data accurately to ensure a smooth setup for freelancer payments
● Communicate with editorial team members and freelancers regularly to ensure accurate contract processing and accrual tracking
● Accurately and efficiently assess problems submitted to Editorial Operations regarding contracts and compensation; determine if the problems can be resolved independently or escalate as needed
● Create and regularly update documentation
● Input information into DDMPP shared drive and maintain and monitor the Google Drive to make sure department details are being updated and updating records in DDMPP photoshoot database
● Upload images for titles currently working on into Assets, including adding required metadata
● Upload all Location Releases to Schedules specific to publication stories to assure that asset rights are complete
● Responsible for preparing charge-offs for all assigned magazine issues by the monthly deadlines. This includes verifying photography information; compiling a list of all source information and costs for photography, illustrations, and manuscripts; sending out complimentary copies to all contributors; and maintaining issue files.
● Provides support for editors and designers on magazines published within the People Inc Premium Publishing, BHG and MWL departments.
● Research and respond to consumer correspondence. Perform special projects and assignments as requested by editors, designers and Editorial Business Manager

The Role’s Minimum Qualifications and Job Requirements:
● Exceptional troubleshooting, organizational, and communication skills
● Strong attention to detail
● Familiarity with Salesforce, Airtable, Agiloft, and Adobe Sign a plus
● Proficient with MS Office and Google Docs

Familiarity with online publishing (such as content creation and curation) preferred
● Proactive, flexible team player with a sense of humor and entrepreneurial energy, able to adjust priorities quickly as needed, and take ownership in a fluid and fast-moving environment.

% Travel Required (Approximate): )%

It is the policy of People Inc. to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Company will provide reasonable accommodations for qualified individuals with disabilities. Accommodation requests can be made by emailing [email protected].

The Company participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: https://www.e-verify.gov/employees

Pay Range

The pay range above represents the anticipated low and high end of the pay range for this position and may change in the future. Actual pay may vary and may be above or below the range based on various factors including but not limited to work location, experience, and performance. The range listed is just one component of People Inc's total compensation package for employees. Other compensation may include annual bonuses, and short- and long-term incentives. In addition, People Inc. provides to employees (and their eligible family members) a variety of benefits, including medical, dental, vision, prescription drug coverage, unlimited paid time off (PTO), adoption or surrogate assistance, donation matching, tuition reimbursement, basic life insurance, basic accidental death & dismemberment, supplemental life insurance, supplemental accident insurance, commuter benefits, short term and long term disability, health savings and flexible spending accounts, family care benefits, a generous 401K savings plan with a company match program, 10-12 paid holidays annually, and generous paid parental leave (birthing and non-birthing parents), all of which may vary depending on the specific nature of your employment with People Inc. and your work location. We also offer voluntary benefits such as pet insurance, accident, critical and hospital indemnity health insurance coverage, life and disability insurance.