DMEPOS Licensure & Enrollment Compliance Analyst

Who We Are:

At Synapse Health, we're streamlining the durable medical equipment (DME) process.  We manage intake, documentation, routing, claims, billing, and patient support. Our model reshapes how DME is delivered and experienced. 

Since 2016, with decades of industry and leadership experience, we've delivered tech-based solutions that help our partners to modernize operations, improve coordination, and reduce administrative burdens. By taking on operational and financial complexity, we're redefining how DME works for providers, prescribers, and patients. We are proud to offer work that matters, on a mission that matters. 

Learn more at SynapseHealth.com and on Synapse Health’s LinkedIn. 

What We Need: 

The DMEPOS Licensure & Enrollment Compliance Analyst is responsible for managing and maintaining all state and federal licensure, enrollment, and revalidation requirements applicable to the organization's durable medical equipment, prosthetics, orthotics, and supplies (DMEPOS) operations.

This role serves as the subject matter expert for HME/DME state licensure, medical gas licensure, Medicare and Medicaid enrollment and revalidation, and accreditation support. The Specialist proactively monitors regulatory changes, helps to assess organizational impact, and drives timely implementation of required updates.

What You Will Do: 

State Licensure Management

• Maintain an inventory of all required state HME/DME licenses across all operating jurisdictions and ensure licenses are current, accurate, and renewed on time.
• Coordinate with internal stakeholders (operations, legal, finance) to gather required documentation and information for license applications and renewals.
• Respond to state licensing agency inquiries, deficiencies, and audits in a timely and professional manner.
• Maintain a centralized licensure tracking system with key dates, requirements, fees, and contacts for each jurisdiction.

Medicare Enrollment and Revalidation

• Manage all aspects of Medicare DMEPOS supplier enrollment through the Provider Enrollment, Chain, and Ownership System (PECOS), including initial enrollments, change of information requests, and revalidations.
• Monitor CMS revalidation schedules and ensure all locations and enrollment records are revalidated prior to deadlines to prevent deactivation or revocation.
• Maintain accurate records of Medicare Supplier Numbers, enrollment status, and associated documentation.
• Serve as the primary point of contact with the National Supplier Clearinghouse (NSC) and CMS for all enrollment-related matters.

Medicaid Enrollment & Revalidation

• Manage DMEPOS provider enrollment and revalidation across all applicable state Medicaid programs
• Track Medicaid enrollment status, revalidation cycles, and state-specific requirements for each operating jurisdiction.
• Coordinate completion and submission of Medicaid enrollment applications and supporting documentation.
• Respond to state Medicaid agency inquiries and resolve enrollment issues or discrepancies.

Regulatory Monitoring & Implementation

• Continuously monitor federal and state regulatory changes affecting DMEPOS licensure and Medicare/Medicaid enrollment, including but not limited to supplier standards, including CMS transmittals, state agency bulletins, and regulatory publications.
• Conduct impact assessments for licensure and Medicare/Medicaid enrollment changes and communicate findings to Compliance leadership.
• Assist in develop and implementation plans to ensure timely organizational compliance with new or revised enrollment or licensure requirements.
• Maintain up-to-date knowledge of CMS supplier standards, state HME/DME licensure regulations, and Medicaid program requirements.

Accreditation Support

• Support the organization's DMEPOS accreditation process (e.g., The Joint Commission, ACHC, BOC) by providing documentation and evidence related to licensure, enrollment, and compliance activities.
• Assist in preparing for accreditation surveys and responding to accreditation-related findings or corrective action plans.
• Collaborate with the Compliance team to align licensure and enrollment practices with accreditation standards.

Compliance Program Support

• Assist with other areas of the compliance program as needed, including policy and procedure maintenance, compliance audits, training initiatives, and reporting.
• Contribute to the development and maintenance of compliance policies related to licensure and enrollment.
• Support internal audits and monitoring activities

Documentation & Reporting

• Maintain thorough, organized, and audit-ready records for all licenses, enrollments, revalidations, and related correspondence.
• Generate regular reports on licensure and enrollment status for Compliance leadership.
• Ensure all documentation is stored securely and in accordance with organizational records retention policies.

What You Have:  

At Synapse Health, we’ve intentionally built a culture rooted in kindness, collaboration, and creativity, qualities we consider essential for every team member. Additional requirements include:

• Bachelor's degree in Healthcare Administration, Business, or a related field required; or equivalent combination of education and experience.
• Minimum of 3–5 years of experience in DMEPOS licensure or provider enrollment, with compliance experience preferred.
• Demonstrated hands-on experience with Medicare DMEPOS supplier enrollment via PECOS and the National Supplier Clearinghouse (NSC).
• Experience managing multi-state HME/DME licensure management.
• Experience with Medicaid provider enrollment across multiple states.
• Familiarity with DMEPOS accreditation standards (ACHC, HQAA, The Joint Commission, BOC) preferred.

What Sets You Apart:

• Strong knowledge of CMS DMEPOS supplier standards and enrollment requirements.
• Familiarity with state HME/DME licensing regulations across multiple jurisdictions.
• Exceptional organizational skills with the ability to manage multiple deadlines simultaneously.
• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite; experience with compliance tracking or licensure management software a plus.
• Ability to work independently, exercise sound judgment, and escalate issues appropriately.
• Demonstrated ability to interpret regulatory guidance and translate requirements into actionable steps.

Compensation:

The base salary range for this position is $68,800 to 86,000 annually. This range reflects the anticipated compensation at the time of posting. Final compensation will be based on factors such as relevant experience, demonstrated skills, internal equity, and prevailing market conditions. Compensation discussions are encouraged throughout the hiring process.

What Sets Us Apart: 

Work is a part of life, but at Synapse Health, we believe it should be meaningful and enjoyable. We’re committed to helping our team members thrive personally and professionally, which is why our benefits include:

• Professional growth opportunities with compelling career paths
• Healthy work-life balance supported by flexible paid time off (PTO)
• Comprehensive benefits package, including medical, dental, vision, STD & LTD insurance for full-time team members
• 401(k) savings plan with employer matching contributions

Synapse Health is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Synapse Health, Inc will never request personal or sensitive information during the recruitment process. Please see our Careers Page for more information to protect yourself from scammers and to learn more about our recruitment process.