Director, Office of the Executive Committee

For the past 20 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners’ most high-profile drug and device programs.

Job Summary:

The Director, Office of the Executive Committee, will operate at a tactical, strategic, and operational level, often handling oversight of initiatives and programs that do not neatly fit within the organizational chart or that fall between departments or leaders' areas of responsibility.

The role will take on an assortment of focus areas, such as:

Administrative

• Managing the administrative staff.
• Planning and executing senior management retreats, all-hands meetings, and company offsites.
• Planning agendas for the Executive Committee and Extended Executive Committee meetings.
• Taking meeting notes.
• Tracking meeting follow-ups.
• Supporting board meeting preparation and creation of board meeting materials.
• Supporting town hall meeting preparation and creation of town hall meeting materials.

Strategic Oversight

• Tracking high-priority initiatives for the EC and identifying any obstacles.
• Communicating initiative status to the EC, pulling in others, as necessary.
• Collaborating with the PMO, as needed, to connect teams that are working on similar initiatives.
• Pulling together and managing project teams that require input from multiple areas within the company specifically, or initiatives directed by the CEO.
• Special projects to support business priorities as identified by the Executive Committee.

Financial/Commercial

• Participating in the annual budget cycle process alongside FP&A to ensure departmental plans are aligned and teams are prepared to provide input for the budgeting process.
• Helping with business reviews.
• Ensuring delivery of KPI dashboards to track changes in key metrics.
• Identifying and taking on ad hoc strategic projects.
• Defining and researching new ideas and business opportunities.
• Providing decision support through data gathering, analyzing information, and presenting considerations to relevant stakeholders.

M&A activities

• Relationship management.
• Managing critical relationships on behalf of the executives.
• Gatekeeper, protecting the time of the CEO, CFO and President.
• Assessing inquiries directed to the executives and determining the proper course of action.
• Determining which meetings take priority.
• Vetting requests for time and routing requests to other departments as appropriate.

Sustainability Program

• Oversees the Sustainability Program and leads the Sustainability Steering Committee.
• Submits required assessments, client information requests, and monitors regulation changes for ProPharma and Planet Pharma.
• Defines and executes annual priorities and program improvements.
• Calculates annual emissions and publishes annual corporate sustainability report.

Essential Functions:

• Acts as a strategic partner to the CEO and other members of the Executive Committee.
• Represents the CEO in meetings, by email, and by phone calls, with internal and external stakeholders, as requested by CEO.
• Supports the CEO with managing her calendar and helps prioritize her time and schedule.
• Drafts letters, emails, reports, and other correspondence on behalf of executives, as needed.
• Supports CEO in executive meetings by taking minutes and assuming responsibility for tracking and completion of action items.
• Acts as the liaison between CEO and other colleagues, clients, and stakeholders to ensure consistent communication and appropriate involvement or decision-making at the proper time.
• Participates with the CEO and executive team in strategic planning, policy development, and decision-making.
• Ensures timely and effective completion of projects and initiatives identified by the CEO.
• Researches and recommends new and revised policies and strategies.
• Creates and maintains systems and processes to streamline operations.
• Maintains accurate confidential files and data records.
• Domestic and international travel may be required at times.
• Willingness to work in any of the ProPharma offices, as necessary, to fulfill job responsibilities, or at the request of the CEO, CFO, or President.
• Other duties as assigned.

Necessary Skills and Abilities:

• Extremely strong written and verbal communication skills.
• Time management.
• Organizational skills.
• Critical thinking.
• Problem-solving.
• Relationship-building.
• Detail-oriented.
• Patience.
• Flexibility.
• Positive outlook.
• Working independently.
• Comfort with ambiguity.

Educational Requirements:

Master’s degree in business administration, finance, or a similar field preferred, or a bachelor's degree plus relevant experience required.

Experience Requirements:

• 3+ years in a business or an executive management role.
• Track record of exceptional performance.
• Consulting experience preferred.
• Highly experienced with Microsoft Office and other applications for reporting and analytics.

We celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.

All applications to roles at ProPharma are personally reviewed by a member of our recruitment team. We do not rely on AI screening tools to support our hiring process. You will always receive an outcome to your application so that you have an answer from us - whether you're successful or not.

Whilst ProPharma supports remote working, we also recognise the value that comes from in person collaboration. As such, we encourage any new hires that are based within a reasonably short commute of one of our offices to work on a hybrid basis and spend some time working from that office location, as agreed with your manager. All applications will be treated on their own merit and candidates will not be at any advantage or disadvantage based on their proximity to an office.

***ProPharma Group does not accept unsolicited resumes from recruiters/third parties. Please, no phone calls or emails to anyone regarding this posting.***