Data Entry Clerk

We are seeking a detail-oriented and reliable Data Entry Clerk to accurately enter, update, organize, and maintain company information and records. The Data Entry Clerk will work with databases, spreadsheets, documents, and internal systems to ensure information is complete, accurate, and up to date.

The ideal candidate has strong attention to detail, good computer skills, excellent organizational abilities, and the ability to work efficiently while maintaining a high level of accuracy.

Key Responsibilities

• Enter and update data accurately into databases, spreadsheets, and company systems.
• Review information for accuracy, completeness, and consistency.
• Verify data by comparing it with source documents and records.
• Correct errors and identify missing or inconsistent information.
• Maintain organized electronic and paper records.
• Process invoices, forms, reports, applications, orders, and other business documents.
• Perform regular data cleanup and record updates.
• Retrieve information from databases and prepare basic reports when requested.
• Maintain confidentiality of sensitive company and customer information.
• Scan, upload, file, and organize documents electronically.
• Assist other departments with administrative and data-related tasks.
• Respond to requests for information and provide accurate records when needed.
• Follow company procedures for data entry, documentation, security, and record retention.
• Meet established deadlines, accuracy requirements, and productivity goals.

Required Qualifications

• High school diploma or equivalent preferred.
• Previous data entry, clerical, administrative, or office experience preferred.
• Strong computer and keyboarding skills.
• Good typing speed and accuracy.
• Excellent attention to detail.
• Strong organizational and time-management skills.
• Ability to work independently and meet deadlines.
• Ability to handle repetitive tasks while maintaining accuracy.
• Basic knowledge of Microsoft Office, Google Workspace, spreadsheets, or similar software.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality.

Preferred Qualifications

• Experience with databases, CRM systems, ERP software, or document-management systems.
• Experience with Microsoft Excel or Google Sheets.
• Experience processing invoices, orders, customer records, or financial documents.
• Previous office or administrative experience.
• Bilingual or multilingual skills, depending on business needs.

Key Skills

• Data entry
• Typing and keyboarding
• Attention to detail
• Accuracy
• Microsoft Excel
• Microsoft Word
• Google Sheets
• Data verification
• Record keeping
• Filing and document management
• Organization
• Time management
• Confidentiality
• Basic computer skills
• Communication

Performance Expectations

The Data Entry Clerk is expected to:

• Maintain a high level of data accuracy.
• Complete assigned work within established deadlines.
• Keep records organized and up to date.
• Identify and correct errors promptly.
• Protect confidential and sensitive information.
• Follow company policies and data-management procedures.
• Maintain consistent productivity and attention to detail.

Working Conditions

• Office, remote, or hybrid environment depending on company requirements.
• Frequent computer and keyboard use.
• May involve extended periods of sitting and performing repetitive data-entry tasks.
• May require handling confidential business or customer information.
• Standard business hours are typical, although schedules may vary by employer.

Compensation & Benefits

Pay: $[XX.XX] per hour / $[XX,XXX–XX,XXX] per year

Benefits may include:

• Health, dental, and vision insurance
• Paid time off
• Paid holidays
• 401(k) or retirement plan
• Employee discounts
• Flexible or remote work options
• Training and professional development
• Performance bonuses, where applicable

Equal Opportunity Statement

We are an equal opportunity employer committed to providing a professional and inclusive workplace. Employment decisions are based on qualifications, business needs, and applicable law.