The Corporate Ambassador manages reception, coordinates internal events, and provides executive assistance. They greet visitors, handle communication, and maintain the office environment.
We are HCSS. For the last 40 years, we have been developing software to help construction companies streamline their operations. Based in Sugar Land, TX, our mission is helping customers achieve excellence through our proven customer-centric, end-to-end solutions and exceptionally helpful service, while providing a great life for our employees. With this mission at the core of everything we do, HCSS is a pioneer and leader in the construction software space and a consistently recognized employer. We have earned Best Companies to Work for in Texas honors for 18 consecutive years and have been named a USA Today Top Workplace. HCSS has also been recognized by Built In as a Best Place to Work in Greater Houston and by Construction Executive for our technology innovation, reflecting our strong culture, industry leadership, and commitment to excellence.
WHO WE NEED:
The Corporate Ambassador is the “face of HCSS” – the first face our employees and visitors see when arriving on campus. The Corporate Ambassador is responsible for all office administration, coordination and execution of internal events, and executive assistance for our (internal) Board members. You’ll have the professional polish to be poised, polite, and relaxed in most instances, as well as handle awkward or unfamiliar situations with ease and assertiveness. This is a full-time on-site role located in Sugar Land, Texas.
Qualifications:
- Excellent communication, customer service, and time management skills
- Detail-oriented
- Works with urgency and follow-through
- Driven and innovative
- Has an operations-based and growth mindset
- Enjoys managing projects
- Has at least 1 year of experience within a corporate business environment
Preferred Qualifications:
- Bachelor’s degree in business administration preferred
Role Responsibilities:
Front of the House
- Greet, welcome and sign-in guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen, and forward incoming phone calls
- Assist employees
- Ensure reception area is tidy and presentable, with all necessary stationery and
material (e.g. pens, forms and brochures) – reception area includes: Front Desk, Visitor
Bathroom, Seating Area, and Lobby TVs
- Provide basic and accurate information in-person and via phone/email/Gchat
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the
reception desk (monitor logbook, issue visitor badges)
- Order office, kitchen & facilities supplies and keep inventory of stock
- Perform other clerical duties such as filing, photocopying, transcribing and faxing
Internal Events
- Administer all catering orders
- Partner with Facilities to coordinate all event operations (preparation,
communications, scheduling, etc.), as well as understand and execute the
requirements for each event
- Perform final checks on the day of the event (space, tables, technology, etc.) to ensure
everything meets standards
- Oversee event happenings and act quickly to resolve problems
- Collect and evaluate feedback from each event
C-Suite Executive Support
- Book travel
- Submit expenses
- Calendar management
Ad Hoc Support
- Caricatures Administration
- Other projects may be assigned
- Other tasks may be assigned
Travel Requirements:
- None
BENEFITS & PERKS:
Part of our mission is to provide a great life for our employees. We believe that when our people are happy, they do their best work. Some of the benefits and perks we offer include:
- Medical, dental, and vision coverage with company-paid and employee-paid options
- Paid holidays, sick days, and personal time off
- Employee Resource Groups (ERGs) that foster connection and inclusion
- On-site amenities including a covered basketball court, soccer field, track, pickleball/tennis courts, gym, etc.
- Dog-friendly campus and WiFi-accessible courtyards
- 401(k) with a 5% company match
- Coverage for employee professional development and wellness
- And more!
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