Coordinator, People Operations & Clinician Network

That’s why we’re seeking a Coordinator, People Operations & Clinician Network accountable for providing essential Talent Acquisition, HR administrative, and operational support to Cogstate’s Clinician Network and People & Culture (HR) team. This role works collaboratively with managers and senior managers to ensure the successful attraction, selection, onboarding, and ongoing support of employees and clinicians, as well as the accurate maintenance of employee records, HR documentation, and operational processes. The position also supports day-to-day coordination of administrative tasks, scheduling, data tracking, and system updates, acting as a key liaison between candidates, hiring managers, and internal stakeholders to ensure smooth, efficient operations across teams. In doing so, the Coordinator contributes to the overall success of Cogstate’s people, talent, and clinician network initiatives.

Key Responsibilities

• Assist with candidate sourcing, screening, and onboarding; maintain candidate pipelines and records
• Assist with Clinician contracting
• Post and update job ads across platforms
• Screen resumes and schedule interviews
• Coordinate candidate communication
• Execute reference checks for candidate finalists
• Support managers through recruitment process
• Assist with content for internal and external recruiting newsletters
• Maintain accurate employee data in Greenhouse, JazzHR, BambooHR and Jira
• Generate basic reports as requested
• Assist with new hire orientation and induction activities
• Support DEI initiatives and reporting
• Assist with open enrolment and benefits administration
• Assist in the annual engagement survey
• Provide general admin support to the People & Culture team
• Support employee engagement initiatives and events
• Assist with internal communications and recognition programs
• Support the People & Culture team in championing the organizational culture and ensure the behaviors are aligned with those of the organization

Requirements

• Bachelor’s degree in human resources, Business, or related field (or two years of experience)
• Prior internship, placement, or early professional experience in HR, recruitment, or administration
• Exposure to candidate pipeline management and/or supporting recruiters is desirable
• Experience working in a fast-paced environment with multiple priorities
• Experience handling sensitive information with discretion and professionalism
• Comfort working independently while also contributing to a team environment
• Ability to work well as part of a remote team

Skills, Knowledge and Specialist Expertise

• Effective written and oral communication; conflict resolution
• High attention to detail and accuracy in record keeping
• Willingness to learn and adapt in a dynamic environment
• Proficiency with Microsoft Office; comfort learning new systems and tools
• Customer service mindset with a strong sense of responsiveness
• Detail-oriented, proactive, and able to manage competing priorities
• Collaborative team player with strong relationship management skills
• Ability to work independently and support multiple projects
• Commitment to Cogstate’s core values: Care Deeply, Embrace Change, Focus on the Customer, Act With Courage

What’s In It For You

• Remote Work Practices: Cogstate is a virtual first company. Cogstate employees can work from anywhere where Cogstate is registered to business within the United States, Australia, or the United Kingdom!
• Generous Paid Time-off: Cogstate employees receive 20 days of vacation leave, 10 days of personal leave and 10 paid public holidays.
• 401(k) Matching: As you invest in yourself and your future, Cogstate invests in you too: we match up to3% of your yearly salary in Cogstate’s 401k program.
• Competitive Salary: We offer competitive base salaries plus additional earning opportunities based on the position.
• Health, Dental & Vision Coverage: We've invested in comprehensive health & dental insurance options with competitive company contributions to help when you need it most. We also offer free vision insurance for all full-time employees.
• Short-Term & Long Term Disability Life Insurance: 100% employer sponsored
• Pre-Tax Benefits: Healthcare and Dependent Care Flexible Spending Accounts
• Learning & Development Opportunities: Cogstate offers a robust learning program from mentorships to assistance with programs to improve knowledge or obtain certifications in applicable areas of interest.