Capture Operations & Research Assistant

THIS IS A FULL-TIME EMPLOYMENT OPPORTUNITY 

Position Summary 

Tidal Basin, a leading emergency management consulting firm, is seeking a highly organized and detail-oriented Capture Operations & Research Assistant to support our capture and proposal teams. This full-time, entry-level role provides foundational support for capture pursuits and strategic research initiatives, combining fixed weekly operations with flexible project-based work. The successful candidate will demonstrate strong organizational, communication, and research skills, with the ability to manage multiple recurring and episodic tasks in a structured environment. 

 
Job Duties and Responsibilities 

This position includes a mix of routine and ad hoc responsibilities. 

Scheduled Weekly Tasks  

• Track external data requests (e.g., FOIA) and load responses into SharePoint or other information portals 

• Prepare pipeline and go / no-go meeting notes, decisions, and summaries 

• Draft and distribute go / no-go decision and discussion emails 

• Assist with background research for capture pursuits 

• Maintain and update CRM records 

• Monitor the watchlist inboxes, filter irrelevant emails, and flag relevant opportunities 

Project-Based Tasks  

Representative project-based tasks might include, for example: 

• Perform semi-annual updates to procurement website commodity and keyword codes and ensure information is current in relevant portals 

• Conduct cleanup of procurement modules including removing duplicates and updating login credentials 

• Conduct periodic cleanup of CRM modules 

Additional Responsibilities  

• Attend regularly schedule capture team meetings 

• Provide QA/QC checks on CRM data to ensure its integrity, accuracy, completeness, and consistency. Support regular internal audits and cross-checks to prevent errors. 

• Provide data retrieval and reporting as needed to assist in generating reports based on the entered data for internal stakeholders, clients, and government agencies.  

• Organize and maintain digital records and files, ensuring compliance with confidentiality and security standards. 

• Review incoming data for errors and discrepancies and resolve issues by communicating with relevant team members. 

• Prioritize data entry tasks to meet project deadlines and deliverables. 

• Perform other duties as assigned. 

• Complete all required compliance training on an annual basis. 

Skills and Competencies 

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) 

• Familiarity with CRM tools such as Zoho (preferred) 

• Strong organizational skills and attention to detail 

• Excellent written and verbal communication 

• Ability to handle recurring tasks with consistency 

• Capability to work both independently and as part of a team 

• Strong research, analysis, and evaluation of information 

Required Education and Experience 

• High school diploma or equivalent required. 

• Associate or bachelor's degree preferred 

• 0 – 2 years of experience in data entry  

Work Location:  This is a remote position; however, individual must be available to participate in on-camera meetings during core business hours from 8am – 5pm EST; flexibility to attend meetings outside of these hours may be required based upon business needs. 

Work Schedule:  Full-time, 40 hours per week 

Physical Demands/Work Environment:   

• Prolonged periods of sitting and working at a computer. 

• Must be able to lift up to 15 pounds at a time.  

• Must have access to a stable internet connection for remote work. 

Job Description Disclaimer 

This position description incorporates the job's core responsibilities. It recognizes that other related duties not specifically mentioned might also be performed and that not all responsibilities may be carried out depending on operational needs. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, national origin, disability, or status as a protected veteran. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Upon hire, secondary employment and other employment restrictions must be disclosed and approved. 

Tidal Basin Holdco, LLC, and its subsidiaries and affiliated companies, are an Equal Employment Opportunity Employer.