Business Services Coordinator

American Academy (AA) is a charter school in Douglas County. We have an opening for a full-time Business Services Coordinator for the 2026-2027 academic year (position to start July 2026).  The Business Services Coordinator reports to the Director of Finance.  The Business Services Coordinator is part of a team supporting our three campuses.  Each team member is responsible for supporting their campus, department leaders, and the Finance team by assisting with day-to-day operations across the organization.  This position is primarily remote with weekly on-site commitments. This position has a financial and procurement focus.  

Responsibilities:

Adhere to the mission and philosophy of American Academy with enthusiasm, commitment, and integrity.

Uphold and model American Academy’s Character and Manners.

Business Services Support:  

• Purchasing and Accounts payable support 
  • Liaison with multiple staff members with regard to placing orders and recording invoices. 
  • Direct all school purchasing requests, utilizing school credit card for payment where applicable. 
  • Participate in the weekly AP process for ACH payments and check printing. 
  • Review, process and record reimbursement requests. 
  • Perform monthly credit card reconciliation. 
  • Maintain orderly records of transactions with vendors and suppliers until completed. 
• Cash Receipts
  • Assess annual student fees. 
  • Manage and coordinate Free and Reduced benefits with qualifying AA families. 
  • Receive all checks and cash from campus and deposit. 
  • Assist with annual fee collection. 
• Budget and Financial Management 
  • Participate in semi/annual budget development and revision. 
  • Monitor and communicate budgets with department leaders. 
  • Track PTO expenditures and invoice quarterly.

Monthly, Quarterly and Annual close:

• Month end activities completed by 10th of the following month. 
• Support month end and fiscal year end processes. 
• Support quarterly internal audit by providing audit selections and participating in the quarterly internal audit with the Board Treasurer. 
• Assist with audit preparation and provide audit selections during annual external audit. 

Positive Contribution to the School Environment: 

• Provide timely and clear communication. 
• Respond to staff and parent emails within 48 hours.  
• Provide regular updates to the Executive Director of Schools, Director of Finance, Business Services Team, Department Managers and Office Managers.  
• Demonstrate initiative in personal achievements and team support. 
• Maintain integrity with respect to hierarchy and sensitive information in the organization. 
• Demonstrate professionalism. 
• Demonstrate positive relationships with colleagues.

Requirements:

• Minimum High School graduate or equivalent
• Preferred Associate’s and/or Bachelor’s Degree in Accounting, Finance, or Business Administration.
• Minimum of 2 years of experience in finance, accounting, bookkeeping, purchasing. 
• Experience in an educational environment is preferred.
• Office and Computer skills:  Google Suite products, word processing, email, spreadsheets (google and Excel), My School Bucks, Skyward ERP a plus.
• Strong attention to detail, commitment to accuracy, efficiency and customer service. 
• Ability to multi-task and work in an environment of changing priorities