Business Development and Proposals Coordinator

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  
This Coordinator is responsible for supporting the business development and proposal efforts of various practice groups and industries. The role is an integral part of the Business Development team and requires close collaboration with colleagues across the Marketing and Business Development department, practice group leadership, attorneys, and administrative teams—including Accounting and Financial Management, Practice Administration, and Risk Management—to coordinate and complete projects effectively. 
This hybrid position offers a work schedule of 3 days a week in the office. 

Why Join Us? 

•    Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
•    Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
•    Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
•    Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role: 
As a Business Development & Proposals Coordinator within our marketing team, you will:
•    Work closely with assigned teams to support the business development needs of various practice groups and industries.
•    Assist with the execution of key conferences, events, and sponsorships. 
•    Assist with experience capture, updates, and audits.
•    Preparation of pitches, proposals, responses to Requests for Qualifications/Proposals (RFQ/RFP), and similar procurement requests:
o    Read, review, analyze, and interpret requirements and objectives of solicitations and other documents

o    Prepare RFQ/RFP responses and complete required forms, including maintaining proposal milestone schedules such as issue and review dates, kickoff meetings, planning sessions, drafting and review, and delivery dates ensuring (i) full understanding of business requirements and strategy; (ii) a smooth production process; (iii) an intelligent, professional, accurate and compelling final product; and (iv) timely delivery of the finished product..
o    Conduct and gather market, competitor, and target intelligence as necessary to improve responsiveness of pitch materials and RFQ/RFP responses.
o    Create and maintain proposal and practice group materials that are well-written, accurate, and responsive. 
o    Manage proposal close-out process, including archiving and coding final documents, opportunity tracking log updates, content and experience database updates, and coordinating relevant bio updates with the website team 

What We’re Looking For:

•    Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
•    Communication: Strong verbal and written communication abilities.
•    Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Education and Experience
•    A bachelor’s degree in a relevant area with a minimum of two years of experience in a professional services setting is required. Previous experience working in a law firm or legal environment is a plus.
•    Excellent writing, editing, and communication (oral and written). This role will support the firm’s efforts to respond to requests for proposals within the guidelines of firm strategy, business development, and client relationship management goals. 
•    Analytical skills and strong computer proficiency a must.
•    Must be incredibly service-minded with a penchant for processes and problem-solving, and can work independently and maintain a focus on priorities while meeting strict deadlines. 
•    Collaborative, consultative, and inclusive working style is paramount. Similarly, relationships and the ability to quickly grasp the subtler elements of the firm’s culture are essential. 
•    Strong sense of urgency and an eye for detail are required.
•    Ability to handle multiple projects and deadlines.
•    Regular and predictable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed.

The targeted salary range for this position is from $65,000 – $75,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate’s experience, qualifications, and location.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.

Ready to Grow with Us?
If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.
 

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.