Maintains accurate financial records by processing transactions, accounts payable and receivable, payroll data, expenses, reconciliations, journal entries, and monthly financial reports. Supports tax filings, audits, budgeting, forecasting, and month-end close while maintaining confidential records and identifying discrepancies or control gaps.
The Bookkeeper keeps the company’s financial records accurate, current, and organized. You’ll handle day-to-day transaction processing, reconcile accounts, and prepare clean data for management and outside accountants. This role suits someone who is detail-oriented, trustworthy with sensitive financial information, and comfortable working independently in cloud-based accounting systems.
Key responsibilities
- Record and categorize daily financial transactions accurately in the accounting system
- Process accounts payable, including entering vendor bills, verifying invoices, and preparing payments for approval
- Manage accounts receivable, including creating and sending invoices, applying payments, and following up on overdue balances
- Reconcile bank accounts, credit cards, and other accounts monthly, and investigate discrepancies
- Prepare and post journal entries, accruals, and adjustments as directed
- Process payroll data or coordinate with the payroll provider, and maintain payroll records
- Track and code employee expenses and reimbursements against company policy
- Prepare monthly financial reports such as profit and loss statements, balance sheets, and cash flow summaries
- Maintain organized digital records, receipts, and supporting documentation
- Assist with sales tax, 1099 preparation, and year-end close activities
- Support budgeting, forecasting, and audit requests by assembling requested records
- Flag unusual transactions, errors, or control gaps to management promptly
- Keep financial data confidential and follow internal controls
Required qualifications
- 2+ years of bookkeeping or accounting experience
- Proficiency with accounting software such as QuickBooks Online, Xero, or similar
- Solid understanding of double-entry bookkeeping, reconciliations, and basic accounting principles
- Strong Excel or Google Sheets skills
- Exceptional attention to detail and accuracy with numbers
- Ability to meet deadlines, especially during month-end and year-end close
- Clear written communication and the ability to work independently
Preferred qualifications
- Associate or bachelor’s degree in accounting, finance, or a related field
- Certified Bookkeeper credential or similar certification
- Experience with payroll platforms, expense tools, or bill pay systems
- Experience supporting multiple entities or working with outside CPAs
- Prior experience in a remote finance role
Work environment and requirements
- Secure, private workspace and reliable high-speed internet
- Availability during standard business hours, with some flexibility around month-end close
- Strict discretion with confidential financial and employee information
Success measures
Accuracy of records, timeliness of monthly close, clean reconciliations, and readiness for tax filings and audits.
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