Billing Specialist

Principal Responsibilities

• Assist Teams in the initiation and set up of Projects in Vision including ensuring that all commercial contract terms and contacts are accurate

• Review contracts of new projects for unusual terms or structure that may have an impact on billings

• Initiate requests for billing information from the Team members and review for accuracy and completeness

• Prepare monthly billings to clients on Team projects reviewing for accuracy and completeness

• Monitor collection of Team accounts receivable and follow up either with the Team members and/or Clients on amounts not paid within terms

• Manage communication and correspondence to/from Clients regarding commercial matters

• Develop a professional working relationship with the Client Execs and other members of the Teams assigned

• Review and approve timesheets and expense reports for Team members

• Enter sub consultant invoices, track their payment terms and approve for payment when due

• Meet with assigned Teams at their primary office location at least two times a year

• Maintain confidentiality of all corporate, personnel and project/client related material

Skills

• Strong interpersonal skills

• Strong bookkeeping background

• Has customer service abilities and attitude

• General understanding of electronic billing

• Ability to read contracts and follow contract requirements regarding commercial terms

• Strong attention to detail and organizational skills

• Able to adapt to a fast-paced environment

• Prior billing experience and knowledge of Deltek-Vantagepoint or similar software is preferred but not required

• Proficient in Microsoft and MS Office Suite including but not limited to Word, Excel, and Outlook

• Ability to travel up to 10% with occasional overnight stays

Education and Experience

• 2-year post-high school education;

• Experience in the engineering and/or construction industry is preferred;

• Prior billing experience and knowledge of Deltek-Vantagepoint or similar software is preferred but not required;

• This position is not eligible for sponsorship

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer

• Must be able to lift 15 pounds at times

Salary Range $50,000 - 58,000. Minimums and maximums may vary based on location. Individual pay will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Other rewards may include annual bonuses and stock ownership options. In addition, IMEG Corp. provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). This information is being provided in compliance with local laws. Additional information regarding employee benefits may be found on our company website at www.imegcorp.com 

IMEG, an employee-owned corporation, is committed to investing in employees’ futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.

Want to learn more about IMEG and our other amazing career opportunities?  Please visit https://www.imegcorp.com/careers/. 

IMEG is committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex (including sexual orientation or gender identity), gender, national origin, disability, age, genetic information (including family medical history), parental status (including pregnancy, childbirth or related medical conditions including lactation), ethnic origin, hair type (including hairstyle or hair texture), citizenship status, marital status, military service, veteran’s status, political affiliation, non-merit-based factors, or any other characteristic protected by law. In accordance with antidiscrimination law, it is the purpose of this policy to put into effect these principles and mandates. IMEG prohibits discrimination and harassment of any type. IMEG conforms to the spirit as well as to the letter of all applicable laws and regulations.

All applicants have the right to request access, correction, and deletion of their personal information from our system. In order to make a request, please email [email protected].