The Billing & Collections Coordinator manages billing, invoicing, accounts receivable, and collections, ensuring timely payments and accurate records while coordinating with teams to resolve discrepancies.
Provi is innovating the 240-billion dollar alcohol industry—do you want to be part of something game-changing? We were a hungry team in 2016 when we started and we’re still a hungry team, living our values—Host, Serve, Deliver and Celebrate—every day. We make sure that as the company grows, our people grow too and we’d love to have you on board.
Frequently cited statistics show that women and underrepresented groups apply to jobs only if they meet 100% of the qualifications. But guess what? No one ever meets 100% of the qualifications. Trust your experience and apply!
Provi is seeking a Billing & Collections Coordinator that is responsible for managing the billing process and ensuring timely collection of payments from clients or customers. This role ensures accuracy in invoicing, maintains records of financial transactions, and communicates effectively with both internal teams and external parties to resolve billing issues and overdue accounts. This role will have a significant focus on Accounts Receivable and collections.
Key Responsibilities:
- Generate and issue accurate invoices in a timely manner.
- Monitor accounts receivable and follow up with clients on outstanding balances.
- Maintain and update customer billing information in the system.
- Investigate and resolve billing discrepancies and disputes.
- Coordinate with internal departments to verify billing data and resolve client concerns.
- Prepare regular reports on aging accounts and collection status.
- Ensure compliance with company policies and applicable regulations regarding billing and collections.
- Negotiate payment plans with delinquent accounts when necessary.
- Maintain detailed records of all billing and collection activities.
- Support month-end and year-end financial closing processes.
Qualifications and Requirements:
- Bachelor’s degree in Accounting, Finance, or a related field.
- 2-4 years of experience in accounts receivable, general accounting, or related roles.
- Proficiency with accounting software, specifically NetSuite, including the ARM module.
- Strong knowledge of accounting principles, with expertise in deferred revenue and revenue recognition.
- Advanced Excel skills, including the ability to work with pivot tables, formulas, and data analysis tools.
- Exceptional attention to detail and organizational skills.
- Strong communication and interpersonal skills to collaborate with cross-functional teams and customers.
- Ability to prioritize tasks, manage deadlines, and adapt to a fast-paced environment.
What you can do at Provi:
Make an impact: Work directly with the management team to help grow the business.
Find your groove and grow: Provi keeps growing and you should too. Expand your skill set, diversify your experience and develop along with us.
Enjoy competitive benefits: Health, Dental, Vision, 401K with match, Commuter Perks, Long/Short Term Disability, Employee Assistance Program, Unlimited PTO and ½ day Fridays in the Summer.
Be a part of something big: Join a dynamic and innovative team that is working to change a major industry.
Provi is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Top Skills
Excel
NetSuite
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