Billing Administrator

Key Responsibilities

• Matter billing administration and communication including but not limited to: the creation of fee invoices for clients, reversing, reissuing and sending invoices (both current and outstanding), amending of timelines and disbursements and supporting billing policies in the life cycle of the invoice;
• Prepare weekly WIP reports and coordinate amongst billing team; 
• Respond to queries on timelines and disbursements, pre-billing, writing off bad debt, WIP (time and disbursements) and balances left on matters;
• Raise correspondence for credit notes and write-offs, seeking approval to proceed;
• Resolve internal and external queries in relation to invoices, clarifying discrepancies and seeking solutions from colleagues and fee earners;
• Support the processes for e-billing in a timely and effective manner;
• Support the processes to improve working capital management and reduce lock-up with a focus on working with cashiering on timely resolutions;
• Assist and support other areas of finance where required, with a focus on accounts payable;
• Proactive identification, implementation and adoption of system processes to enhance both internal and external efficiency and experience;
• Carry out all aspects of the role in accordance with relevant policies, procedures and controls;
• Develop strong relationships with the wider Group Finance function to ensure identification and consistent use of best practice.

Skills, Knowledge and Expertise

• 2-3 years' experience in a similar role;
• Experience of working in a Finance Operations team in a financial services firm, proficiency in the use of Microsoft Office and Aderant;
• Ability to work proactively and effectively within a team and with minimal supervision;
• Excellent client service and effective communicator with awareness of the wider commercial environment;
• High attention to detail and accuracy with documents;
• Analytical and logical approach, with a strong sense of initiative;
• Highly diligent, organized and able to meet deadlines 

Benefits

About
Ogier is committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We’re committed to making our recruitment process inclusive and comfortable for everyone. We welcome applications from all backgrounds and communities, and we strive to ensure equitable opportunities for all candidates. If you need any reasonable adjustments at any stage in your recruitment journey with us, please let us know, we’ll be happy to work with you to ensure you have the best possible experience.Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.