BIC Data Integrity Assistant

BIC Data Integrity Assistant

Cooley is seeking a BIC Data Integrity Assistant to join the Business Intake and Conflicts team.

Position summary: The BIC Data Integrity Assistant is responsible for maintaining the integrity of information stored and maintained within the business intake and conflicts department including managing the client information within the IntApp database and client administrative file. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities: 

• Maintain the firm’s client administrative files by processing and filing all engagement, disengagement and waiver letters received by the department
• Link parties in Open to approved and finalized matters
• Prepare, process, and review client and matter closure requests for completion or assignment to a Compliance Analyst when necessary
• Prepare and process client and matter name change requests
• Maintain inclusionary ethical walls in the Firm’s ethical walls database
• Clean-up outstanding Open requests from departing or departed timekeepers and secretaries
• Implement and maintain database warnings and alerts
• Continually process reports associated with various database clean-up projects
• Assist with department projects as necessary
• Participate in proof-of-concept testing of new technologies or solutions
• Communicate with all users regarding intake issues and risk management procedures pertaining to the opening of new client/matters as well as status of requests via email and by phone
• All other duties as assigned or required

Skills and experience:

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required

Preferred:

• Bachelor’s Degree
• Prior experience in a law firm, legal environment or conflicts department
• Prior experience with Security Database technology for Ethical Walls
• Prior experience with Workflow tools and systems

Competencies:

• Ability to solve problems
• Proven ability to interact with attorneys, all levels of management, staff and outside third parties in highly effective and professional manner
• Excellent communication and interpersonal skills
• Strong database skills
• Organized with a keen eye for detail
• Ability to work in a fast-paced, challenging environment
• Strong ability to prioritize and juggle multiple tasks
• Excellent customer service skills

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $24.00 - $35.50 ($49,920.00 - $73,840.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.