Associate Project Manager

About Child Mind Institute

We're dedicated to transforming the lives of children and families struggling with mental health and learning disorders by giving them the help they need. We've become the leading independent nonprofit in children's mental health by providing gold-standard evidence-based care, delivering educational resources to millions of families each year, training educators in underserved communities, and developing tomorrow's breakthrough treatments.

Position Details:

As part of the Center for Data Analytics, Innovation, and Rigor team, you will report to Technical Project Manager. You will support the Technical Project Manager in coordinating and implementing complex AI research projects in mental health at the Child Mind Institute. This role focuses on managing day-to-day project activities, facilitating communication across teams, and ensuring project milestones are met on time. You'll help coordinate workflows between approximately 10 data scientists and software engineers, maintain project documentation, track progress, and support team member communications. Strong organizational skills, ability to work with technical teams, and project management fundamentals are essential - technical depth can be developed on the job.

This is an exempt, full-time, hybrid position located in our NYC headquarters office or other relevant location. This position requires a minimum of four (4) days per week in the office, on a schedule determined by your supervisor. The in-office requirement and schedule are subject to change based on the needs of the program and the organization.

You Will:

• Assist the Technical Project Manager in building project plans, timelines, schedules, and tracking deliverables

• Coordinate meetings, communications, and workflow between teams including data scientists, software developers, and clinical researchers

• Monitor project progress, maintaining clear documentation and status reports using project management tools

• Identify potential project risks, bottlenecks, and scheduling conflicts, escalating issues to the Technical Project Manager promptly

• Facilitate team meetings, prepare agendas, document action items and decisions.

• Support resource allocation planning and timeline management across multiple project phases

• Maintain organized project documentation including meeting notes, project plans, and team member communications

• Help with quality assurance processes and ensure compliance with data privacy and security requirements

• Contribute to stakeholder updates, presentations, and project reporting

• Perform additional job-related responsibilities as assigned

You Have:

• Bachelor's degree in Business Administration, Management, Information Systems, Engineering, Computer Science, Psychology, or related field required

• 3+ years of experience in project coordination or project management roles, including demonstrated experience with project management tools and methodologies (e.g., Notion, Jira, Asana, Kanban, Agile)

• 2+ years of experience working with teams in technology, research, or software development environments

• 3+ years of organizational experience, including managing multiple tasks and deadlines, facilitating meetings, and communicating action items effectively 2+ years of experience tracking project progress, identifying risks, escalating issues appropriately, and working collaboratively with technical teams

#LI-hybrid

Our Benefits

Pay Range

The salary range for the position is posted. Factors such as candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations affect the salary offered within this range. In addition, this salary may be subject to a geographic adjustment (according to a specific city and state and depending on the role), if an authorization is granted to work outside of the location listed in this posting.

EEO Disclaimer

Child Mind Institute is committed to fostering an inclusive and equitable workplace where all individuals are treated with respect and dignity. We are proud to be an equal opportunity employer and prohibit discrimination and harassment of any kind.

We provide equal employment opportunities to all employees and applicants for employment, regardless of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, age, national origin, ancestry, citizenship status, marital status, military or veteran status, physical or mental disability, genetic information, medical condition, or any other characteristic protected by applicable federal, state, or local laws.

In compliance with California law, we also prohibit discrimination based on reproductive health decision-making, status as a victim of domestic violence, sexual assault, or stalking, or any other category protected by the California Fair Employment and Housing Act (FEHA). In New York, we extend this prohibition to include status as a victim of domestic violence, familial status, or any other characteristic protected by the New York State Human Rights Law (NYSHRL).

Child Mind Institute is dedicated to ensuring accessibility and reasonable accommodations for individuals with disabilities or medical conditions. If you require an accommodation to participate in the application process or perform your job, please contact our HR Department at [email protected]

This policy applies to all aspects of employment, including recruitment, hiring, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training.