The Office and Events Associate will manage office operations, support event planning, and foster a positive workplace culture while ensuring logistics run smoothly at the Denver headquarters.
ROLE OVERVIEW
Pivot Energy is seeking a motivated Office and Events Associate to join our team, based out of our Denver headquarters. This position will provide a wide range of event planning and administrative partnership, managing the day-to-day operations of our Denver headquarters and supporting the team as needs arise. This role will also provide planning and support for board and leadership gatherings, team and company meetings and lunches, and office events and initiatives.
This position plays a key part in creating and maintaining a welcoming, professional, and well-organized office environment and in maintaining our strong, relationship-centered company culture through engaging and seamless experiences. It will ensure office operations run smoothly by managing office logistics, supplies, and vendor relationships while serving as the first point of contact for visitors and employees. The ideal candidate is proactive, detail-oriented, and dedicated to fostering a positive workplace culture that supports connection and collaboration.
This is an exciting, fast-paced role necessitating creative thinking and problem-solving skills paired with a natural inclination to connect with and support coworkers. Due to the need for daily in-person presence and support at the Denver office, only local candidates will be considered.
PRIMARY RESPONSIBILITIES
- Create and maintain a welcoming environment for all employees working in and visiting Pivot’s headquarters in Denver, providing a daily presence and ensuring a positive employee experience
- Liaise between building management/other vendors and the Denver office to resolve unexpected issues and convey information regarding building management to Pivot team members
- Support planning and implementation of company-wide quarterly retreats, including meal and meeting logistics, vendor coordination, and in-person support
- Support logistics and planning for board meetings, investor meetings, leadership team retreats, and other meetings, working as an administrative partner with executive stakeholders to ensure a polished experience
- Support new hires' onboarding in the Denver office, including welcome packages, seating arrangements, office tours, and other special projects as needed
- Coordinate with and support various employee-led committees (including our ESG, ERG, and Fun committees) on local and remote-friendly events and activities, supporting engagement with our nationwide team of employees
- Monitor and manage office supplies, organize office storage areas, and maintain kitchen/snacks and weekly lunch service for the Denver office team
- Open, sort, and distribute incoming and outgoing mail, deliveries, and other correspondence
- Be available to notarize documents for executive team members and teams as necessary
- Additional tasks as required
REQUIRED COMPETENCIES
- 2+ years of professional working experience in an office environment
- Prior experience in internal event planning or executive support roles
- Self-starter with strong self-motivation and a proven capacity to work in a fast-paced, highly fluid environment
- Excellent written and verbal communication skills
- Friendly, approachable, and professional demeanor
- Proven ability to exercise good judgment, discretion, and confidentiality
- Exceptional organizational, collaboration, and planning skills
- Proficiency in GSuite, Microsoft Office, basic A/V technology, and communication tools such as Slack to effectively communicate and collaborate with team members
- Ability to manage multiple tasks and deadlines at the same time
- Valid driver’s license with the ability to visit venue sites and transport materials to off-site events
- This position involves regular walking and standing. May occasionally involve stooping, kneeling, or crouching and lifting items or boxes up to 30 lbs
PREFERRED COMPETENCIES
- Prior office management experience
- Prior administrative or assistant experience
- Experience leading or supporting Employee Resource Groups
- Experience in event planning for teams of 50-250 people
- Knowledge of employment and human resource processes and procedures
- Familiarity with the solar or clean energy industry
- Active notary commission
Recruitment Agency Notice:
We appreciate your interest in partnering with us; however, we are not seeking recruitment agency support for this role.
ABOUT PIVOT
Pivot Energy is a national renewable energy provider that develops, finances, builds, owns, and manages solar and energy storage projects that help decarbonize our nation’s electricity, increase equitable access to clean energy for local communities, and provide real cost-savings to American businesses and
families.
We are fiercely dedicated to accelerating the rapid transition taking place in the energy industry to a more decentralized and cleaner approach to power generation. We are committed to positively contributing to the local communities and people we serve with more than clean energy. We believe global warming poses an existential threat to our planet and that we have a responsibility to help mitigate the threat. Our portfolio includes projects that reduce energy burden for income-limited families, create workforce pathways for under-represented groups within the solar industry, and include robust community investment opportunities.
As a Certified B Corporation and one of Denver’s “Best Places to Work”, we believe that company success is driven by a healthy environment, thriving society, and workplace where all individuals are respected. We evaluate every internal decision on environmental, social, and governance (ESG) factors to determine if our actions will result in a net positive impact on the community, our employees, customers, shareholders, and the environment. Learn more in our annual ESG Report.
At Pivot, our core values guide our work internally and externally:
· Impact – We hold ourselves accountable to having a measurable impact on our people, communities, and the planet
· Balance – Put family first; work hard/have fun
· Determination – Find ways to be successful no matter how difficult the challenge
· Professionalism – Impress everyone we touch, be a team player
· Honesty – Be truthful and transparent, externally and internally
· Kindness – Create an environment where kindness, empathy, and vulnerability are embraced
DIVERSITY, EQUITY, INCLUSION and JUSTICE STATEMENT
At Pivot, we are proactively developing and maintaining an inclusive culture, rooted in mutual respect, that supports a workforce of different generations, races, gender identities, sexual orientations, ability statuses, religions, and cultures to work collaboratively together for greater impact. We seek to build a team that invests in relationship building, celebrates each other’s successes, and makes space for the unique contributions and working styles people bring into Pivot.
Pivot invests in company-wide trainings, assessments, and programs to advance internal inclusion and equity practices, such as employee allyship building, cross-cultural communications, and equitable hiring and management protocols to increasingly recognize bias and ensure mutual respect and belonging.
EEO STATEMENT
Pivot Energy is an Equal Opportunity Employer and is committed to increasing the diversity of its workforce. We actively work to cultivate an inclusive culture that welcomes, empowers, and enables equitable career growth for employees regardless of background.
Top Skills
Basic A/V Technology
Google Suite
MS Office
Slack
Pivot Energy Denver, Colorado, USA Office
Located right across the street from Union Station, our Denver HQ is at the heart of lower downtown Denver, accessible by public transit within walking distance to hotels, restaurants, the Rockies Stadium and Ball Arena.
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