Assistant Project Manager

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you.

Overall Purpose

The Denver Assistant Project Manager (APM) reports to the Project Manager. The APM provides operational support and coordination to the Project Manager for operations in the Denver office.  Maintaining project records is a central part of the role, e.g., equipment inventory, work plans, project notes, and tracking action items. The APM schedules meetings, prepares meeting minutes and documents action items for internal and external meetings.  

The Assistant Project Manager is responsible for the coordination of group activity wherein the APM provides field and office support to expedite achieving goals and objectives of each project assignment.  The APM  may be responsible for various phases or aspects of a project including but not limited to, planning, organizing, executing, closing, and customer interaction to achieve successful project completion with constraints on scope, time, cost, performance, and customer needs.

Job Responsibilities

• Prepare reports, meeting minutes, risk logs and progress updates for distribution to the project team and stakeholders.
• Work with customers to ensure invoices are received and follow up on any payments not received within a company-defined time frame.
• Assist with developing inputs to project plans,
• Identify any potential areas of exposure to project schedules, milestones, and subcontractor responsibilities.
• Conduct frequent, regular project evaluation and review meetings with PMs to identify current and future risks and initiate actions for their resolution.
• Prepare and submit weekly or monthly progress reports to management, and to customer if required.
• Flexibility to work across multiple project locations.
• Coordinate, assist, and supplement field operations, e.g., reviewing safety training reports and issuing reminders to complete by due date.
• Assist with project control efforts, including project cost reporting, reviewing project and overhead reports for incorrect charges.
• Prepare and run reports from internal systems, e.g., work order summaries, internal month-end reports
• Work with Project Managers, Field Managers and Field Supervisors to track inventory weekly.
• Prepare requisitions for Field operations, e.g., PPE and spare parts
• Prepare invoices and invoice pdf files for PMs as requested.
• Assist PM’s in setting up projects in the internal Project Tracking system, including the data entry of costs, assigned resources, schedule and other information required to set up the project.
• Other duties and responsibilities as assigned.

Knowledge, Skills, and Abilities

• Bachelor’s or Associates Degree in Project Management, Construction Management, Business, Engineering, Environmental Science, or similar required
• Good verbal and written communication skills are required
• Familiar with project scheduling and planning tools.
• Time management and prioritization of tasks.
• Attention to detail and documentation accuracy.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to build relationships and work well across functions is a plus
• Demonstrates superior judgment and communicates a "can do" attitude and positive outlook, minimizing negative behaviors
• Demonstrates initiative and resourcefulness with strong attention to detail
• Ability to travel to conferences, job sites and offices
• Demonstrates a strong customer orientation
• Demonstrates the capacity to manage changing priorities and ambiguity while remaining focused
• Maintains direction and focus through proactive planning and organized approaches to work

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

Total Rewards

Benefits Package

Our comprehensive U.S. benefit offerings include: Health benefits, 401(k) retirement savings program with company match, PTO, and more. More information on our benefits and rewards can be found on our career page: https://www.idexcorp.com/careers/our-benefits-and-rewards/

IDEX is an Equal Opportunity Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws.

Attention Applicants:  If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact our Talent Acquisition Team at [email protected] for assistance with an accommodation. These contact tools may be used only by individuals with a disability for accommodation requests. Do not inquire as to the status of an application.

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