AP/AR Specialist

We are looking for an AP/AR Specialist role who is central to a company's financial operations, responsible for managing both the money that goes out (payables) and the money that comes in (receivables). This position ensures accurate processing, recording, and reconciliation of financial transactions, supporting the organization's overall financial health.
Key Responsibilities:

Accounts Payable (AP):
• Process and code vendor invoices and reimbursement requests, ensuring timely payments via ACH, wire, or check
• Obtain approvals for payments, match purchase orders with packing slips and invoices, and maintain vendor records
• Reconcile accounts payable records and resolve discrepancies with vendors
• Issue 1099s at year-end and ensure compliance with company policies and relevant regulations
• Prepare reports on expenditures and maintain accurate files of paid invoices

Accounts Receivable (AR):
• Manage the full cycle of accounts receivable, including sending invoices and statements, posting cash receipts, and making bank deposit
• Monitor outstanding accounts, contact customers for overdue payments, and negotiate payment arrangements
• Reconcile AR accounts, resolve internal and external inquiries, and maintain customer records
• Prepare and review financial documents, ensuring accuracy and compliance

General Accounting & Reporting:
• Prepare journal entries and assist with month-end and year-end closing processes
• Compile financial, statistical, and accounting reports regarding cash receipts, expenditures, and profits/losses
• Support process improvements and automation initiatives to increase efficiency

Administrative & Customer Service:
• Perform filing and general administrative tasks related to AP/AR duties.
• Respond to inquiries from vendors, customers, and internal departments in a professional manner
• Maintain confidentiality of sensitive financial information

Skills and Qualifications
• Strong attention to detail and analytical skills
• Proficiency with accounting software (e.g., QuickBooks, Bill.com) and Microsoft Excel
• Ability to prioritize and manage multiple tasks while meeting deadlines
• Excellent communication and organizational skills
• Education: High school diploma or GED required; associate or bachelor’s degree in accounting, finance, or related field preferred
• 3+ years of experience in AP/AR or a related accounting function
• Must know Ramp.com, cash flow management, also have a technical background and understand our business and software