The AI-Enhanced Virtual Assistant will support AI integration, administrative tasks, communication management, project coordination, and client interaction to enhance operational efficiency.
We are seeking a highly tech-savvy, detail-oriented AI-Enhanced Virtual Assistant to support our
team remotely in administrative, operational, and AI-integrated functions. This role goes beyond
traditional VA duties. You’ll play a key part in implementing AI solutions to improve business
operations, customer engagement, and decision-making processes.
Requirements
AI & Tech Integration:
- Implement and manage AI tools (e.g., ChatGPT, Zapier, Notion AI) to automate and enhance business operations
Support AI-driven systems for:
- Member Retention & Churn Prediction – Identify at-risk members, automate outreach, and escalate when needed
- Curriculum Tracking & Progress Updates – Monitor attendance, skill progression, and send personalized updates
- Staff Scheduling Optimization – Forecast demand and auto-assign shifts using AI
- 24/7 Sales & Lead Management – Automate lead capture, follow-up, and conversion via SMS, email, and chat
- Performance Dashboards & Insights – Summarize key metrics and provide actionable recommendations
- Cultural Feedback & Exit Intelligence – Gather feedback, suggest morale improvements, and handle cancellation recovery
Administrative Support
- Manage calendars, schedules, and email inboxes
- Organize digital files and documents for easy retrieval
- Prepare presentations, reports, and documents using AI-enhanced tools
Communication Management
- Draft and respond to internal/external communications
- Create meeting recaps and AI-generated follow-up summaries
- Manage team notifications and updates across platforms like Slack or Teams
Project & Task Coordination
- Track tasks and progress using tools like ClickUp, Asana, or Trello
- Conduct online research and summarize insights using AI
- Support project planning and collaboration across teams
Client Support & Interaction
- Provide prompt responses to client inquiries and escalate when needed
- Use chatbots and AI to improve service quality and speed
- Handle sales-related communication and appointment setting via SMS and email
Qualifications & Skills:
- Proven experience as a Virtual Assistant or in a similar administrative/support role
- Highly tech-savvy with hands-on experience using AI tools (e.g., ChatGPT, Notion AI, Jasper, GrammarlyGO)
- Familiarity with automation platforms like Zapier or Airtable to streamline tasks
- Proficient with productivity and communication tools such as Google Workspace, Microsoft Office, Slack, and Zoom
- Strong written and verbal communication skills in English
- Able to work independently, manage multiple priorities, and maintain confidentiality
- Detail-oriented, organized, and quick to learn new technologies
- Has coaching and consultative experience in a similar role
- Preferred leadership experience
Benefits
Why Join Us?
Flexible work-from-home opportunity.
Opportunity to contribute to a growing business by enhancing efficiency and client experience.
Supportive and collaborative work environment.
Top Skills
Asana
Chatgpt
Clickup
Google Workspace
MS Office
Notion Ai
Slack
Trello
Zapier
Zoom
Virtual Assist Denver, Colorado, USA Office
250 Fillmore St, 150, Denver, Colorado, United States, 80206
Similar Jobs
Artificial Intelligence • Cloud • Sales • Security • Software • Cybersecurity • Data Privacy
The Digital Customer Success Manager engages with at-risk customers using AI insights and Gainsight, collaborates across teams, and drives customer satisfaction and retention outcomes.
Top Skills:
GainsightSalesforce
Cloud • Information Technology • Productivity • Security • Software • App development • Automation
Supervise accounts payable operations, ensure timely processing of invoices, manage AP aging reports, lead team performance, and assist with financial reporting.
Top Skills:
BlacklineCoupaExcelOracleSAP
Big Data • Food • Hardware • Machine Learning • Retail • Automation • Manufacturing
The role focuses on developing strategic roadmaps and ensuring commitments are met while supporting process improvements and managing performance targets. Responsibilities include data management, stakeholder collaboration, and coaching users on best practices.
Top Skills:
MdgPega
What you need to know about the Colorado Tech Scene
With a business-friendly climate and research universities like CU Boulder and Colorado State, Colorado has made a name for itself as a startup ecosystem. The state boasts a skilled workforce and high quality of life thanks to its affordable housing, vibrant cultural scene and unparalleled opportunities for outdoor recreation. Colorado is also home to the National Renewable Energy Laboratory, helping cement its status as a hub for renewable energy innovation.
Key Facts About Colorado Tech
- Number of Tech Workers: 260,000; 8.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lockheed Martin, Century Link, Comcast, BAE Systems, Level 3
- Key Industries: Software, artificial intelligence, aerospace, e-commerce, fintech, healthtech
- Funding Landscape: $4.9 billion in VC funding in 2024 (Pitchbook)
- Notable Investors: Access Venture Partners, Ridgeline Ventures, Techstars, Blackhorn Ventures
- Research Centers and Universities: Colorado School of Mines, University of Colorado Boulder, University of Denver, Colorado State University, Mesa Laboratory, Space Science Institute, National Center for Atmospheric Research, National Renewable Energy Laboratory, Gottlieb Institute
