Agency Temporary – Contracts Data Specialist

NantWorks (the “Company”) is the parent company of various private and public entities that are changing how we work, live and play. We focus on three main categories: life sciences; energy & renewables; and media & technology. We invest in strategies that improve our core capabilities and in brand new industries, poised to change mankind for the better. By capturing tomorrow’s opportunities through scientific processes and entrepreneurial philosophies, we are at the forefront of emerging high-growth technologies across a wide range of industries.

The Company is a mandatory vaccination employer for COVID-19 and its variants.   The Company requires that its employees be fully vaccinated as of their start date.  If you require a medical or religious accommodation we will engage in the interactive process with you.  Proof of vaccination will be required prior to start.  If we make you an offer and you are not yet vaccinated, we will accommodate a delay in start date.  The Company may also mandate that its employees receive vaccine boosters, and all accommodation laws will be followed.

Position Summary

The Agency Temporary - Contract Data Specialist position will process the intake and data entry of our organization's legal agreements. This position will be responsible for reviewing high volumes of contracts to identify and extract key metadata, such as effective dates, termination terms, cost and contract types, and manually inputting this information into our central contract database. The ideal candidate thrives in a routine-heavy environment and possesses a "sharp eye" for identifying specific clauses across various document formats.

Essential Functions

• Meticulously reviews various contract types to identify essential data points (effective dates, expiration dates, and contract types) and accurately input them into the database with accuracy.
• Upload agreements, input data and maintain contract database.
• Actively monitors a large Outlook intake mailbox for incoming signed contracts; categorize and prioritize emails based on contract type and urgency.
• Performs consistent self-audits on all entered data and digital files to ensure 100% accuracy and organized digital filing.
• Uses Adobe Acrobat to combine, split, OCR (make searchable), and redact sensitive information in legal documents.
• Attend daily triage meetings to provide updates on incoming contract volume and highlight high-priority or "material" agreements for the legal/finance teams.
• Performs routine and specialized administrative duties for Legal and Contract Operations.
• Adheres to Standard Operating Procedures (SOPs).
• Handles additional projects and responsibilities as assigned.

Education & Experience

• High School Diploma, with a minimum of 3+ (including but not limited to internships and/or coursework) years of relevant experience required, Or
• Associate’s degree, with a minimum of 1+ (including but not limited to internships and/or coursework) years of relevant experience required

Knowledge, Skills, & Abilities

• Thrives in a role that requires performing the same data entry tasks consistently throughout the day.
• Advanced folder management and inbox organization skills in Outlook.
• Competency in Adobe Acrobat Professional
• Ability to clearly report on contract entry status and volume during daily team meetings
• Familiarity with standard contract structures (NDAs, MSAs, SOWs) and "legalese."
• Excellent written and oral communication skills
• Sharp attention to detail; ability to spot minor errors or inconsistencies in complex legal text and data fields.
• Strong organizational skills
• Ability to exercise professionalism, poise, and tact in all verbal and written correspondence
• Strong time management skills
• Ability to multitask in a fast-paced work environment
• Ability to set priorities under pressure
• Overall proficient knowledge of MS Office
• Willingness to take initiative to complete projects
• Good judgment and practicality

Working Environment / Physical Environment

• This position works remotely.
• Regular work schedule is Monday – Friday, within standard business hours.  Flexibility is available with manager approval
• Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer.

The specific rate will depend on the successful candidate’s qualifications, prior experience as well as geographic location.

National Market (all markets unless identified as Premium)

$30.00 (entry-level qualifications) to $33.00 (highly experienced) per hour

Premium Market (Premium markets include Los Angeles, San Diego, San Francisco, New York City, Chicago, & Boston)

$33.50 (entry-level qualifications) to $37.00 (highly experienced) per hour

The application window is anticipated to close on 60 days from when it is posted or sooner if the position is filled or closed.