Advertising Media Finance Manager

When you come work with us, here’s what you’ll find:

• Work that is meaningful. We are a fast-paced, deadline-driven consulting firm that only works with nonprofit clients who are essential to advancing the cause of justice, alleviating suffering, and solving the greatest challenges we face.
• Commitment to Anti-Racism, Equity, and Inclusion (AEI). We envision an anti-oppressive workplace that ensures an inclusive employee experience, promotes equitable outcomes for staff, and supports clients to center accessibility and anti-racism in their programs.
• Colleagues you can count on. Kind, dedicated, passionate people who work collaboratively to get things done and help you do your best.
• An organization that embraces change. We strive to improve and adapt and always seek new ways that we can contribute to a just, inclusive, and sustainable world. We are also continually working on making M+R a better place for our staff.

So that’s us. Now about the work:

• The Finance Manager is part of our Shared Services Area -- composed of five specializations: finance, operations, people, marketing, and AEI. We ensure M+R is positioned to deliver outstanding services to clients such as Planned Parenthood, Feeding America, International Rescue Committee, NRDC, and many more. 
• Day-to-day, we focus on legal and regulatory compliance and risk management, and operational policies and procedures, contract processing, and IT tools and security.

Here’s what you’ll be doing in this role:

• Financial Planning & Analysis (FP&A):
• Lead the development of the annual media budgeting process and quarterly financial forecast tracking in partnership with the Media Planning team.
• Manage the monthly financial close process for media spend, ensuring accuracy and proper expense recognition.
• Provide variance analysis of actual spend versus budget/forecast to the FP&A Manager and Advertising Team. 


• Order to Cash Cycle Management & Optimization:
• Oversee and manage monthly media expenditure, including the processing and accurate GL coding of approximately 300 vendor invoices per month.
• Perform timely reconciliation of media plans against actual spend to ensure accuracy.
• Proactively provide real-time media spend balances to the Advertising team, ensuring they have immediate and accurate awareness of available-to-spend budgets for timely decision-making.
• Timely review of media balances with the Media Director, ensuring it aligns with budget constraints and strategic financial targets.
• Develop financial models and reporting to track key performance indicators (KPIs), including preparing burn reports.
• Analyze and optimize the existing media spend tracking process to enhance efficiency, effectiveness, and timeliness of reconciliation.
• Quality control of media buys (product names, PO’s, I/O’s, system set up, etc.).


• Partnership & Reporting:
• Act as the primary financial liaison for Advertising leadership and finance. 
• Prepare and present executive-level reporting on media spend and performance.
• Directly support the Advertising team on day-to-day finance support. 
• Participate in internal and external audit support as required.


• Process Improvement:
• Identify and implement improvements to media financial processes, reporting tools, and control environments to enhance efficiency, accuracy and timeliness of reporting.
• Track real-time spending against original estimates, providing early-warning signals when projects risk going over budget.

Skills and experiences required for this role:

• 7-9 years of progressive experience in Accounting or Financial Planning & Analysis (FP&A), preferably within a company with significant marketing or media spend, or at a media agency.
• Proven experience working directly with marketing, advertising, or media planning teams or alternatively the ability to timely manage high-volume of financial operations, including processing invoices and reconciling project budgets against actual spend.
• Advanced proficiency in Microsoft Excel (financial modeling, pivot tables, VLOOKUPs, powerqueries) and PowerPoint.
• Proficiency in Google Suite products.
• Experience with financial planning software, Accounting Software and AP invoices processing systems.
• Experience utilizing BI tools (e.g., Tableau) and media planning software is a plus.
• Exceptional communication and presentation skills, with the ability to clearly articulate complex financial concepts to non-finance audiences.
• Strong attention to detail, organizational skills, and the ability to manage multiple projects simultaneously under tight deadlines.

Skills and experiences that are preferred, but not required:

• Experience with Workday Adaptive, Sage Intacct, and PaperSave

Salary and Benefits:

• This is an exempt status position. The salary for this position is $113,891. As part of M+R’s commitment to compensation equity and transparency, we have a no-negotiation policy. Salary negotiations can introduce bias and perpetuate wage inequality. If your years of relevant experience for this position are more than what is required above, we may offer a higher starting salary to reflect that, and compensation will be discussed more in depth in the initial interview.


We also offer a generous benefits package:


• A 36-hour workweek with half-day Fridays and scheduling flexibility;
• Three weeks of vacation and 17 paid sick days;
• Medical, dental, and vision benefits with premiums fully paid for by M+R for individual employees;
• 401(k) plan;
• Discretionary profit-sharing contributions;
• The option to work remotely anywhere within the United States and its territories with broadband internet;
• Annual $1,250 professional development stipend for qualified educational expenses;
• Flexible Spending Accounts for medical, dependent care, and transit;
• 11 holidays and a Mid-summer break the week of July 4;
• Exceptional paid Parental, Personal Medical & Family Caregiving leave policies.