Administrative Support

Job Summary

The Administrative Support Assistant supports the on-site general administrative and HR functions of a wide variety of tasks. These tasks include AP/Accounting support, HR assistance, vendor relations, filing documents, incoming/outgoing mail and providing general office support.

Principle Duties and Responsibilities

• Communicate routine and general information to managers, employees, vendors and customers about standard processes and procedures using prescribed or established guidelines
• Ship out packages
• Scan, file and maintain important documents
• Receive, process, and ensure confidentiality of sensitive information and materials related to HR
• Maintain inventory of office equipment and supplies
• Place online orders as requested
• Maintain and update vendor information and invoices
• Perform routine data entry
• Event planning
• Prepare, process, update, and compile routine documents, records, and reports

Qualifications

• Minimum of a high school diploma
• Bilingual (preferred)
• Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)

Compensation & Benefit Information:

Hourly Pay Range:  $22.00-$25.00 per hour dependent on experience*

                *pay range may be adjusted depending on cost of living 

Bonus/Incentive Pay:

Incentive pay may be available for certain job roles and may include piece rate incentives, weekly production bonuses, trip rates, and employee referral bonuses.  A discretionary annual bonus based on Company and business unit performance may also be provided.

Benefits currently offered to our employees:

• Medical insurance
• Health savings account with company contribution
• Dental insurance
• Vision insurance
• Basic and voluntary life insurance
• Disability insurance
• 401(k) plan with company match
• Paid vacation and holidays
• Stock purchase program with employee discount
• Educational reimbursement
• Wellness programs and challenges 
• Other supplemental benefits

This position will be posted for a minimum of 3 days, or we will continue to accept applications until a qualified candidate has been selected."