Administrative Assistant

Who we are:  

Electra is reinventing iron production to tackle the nearly 10% of global carbon dioxide emissions produced from iron and steelmaking. Its patented process uses chemistry and renewable energy to transform a variety of grades of iron ore into environmentally responsible pure iron at scale. By maximizing the value of Earth’s resources and minimizing our environmental footprint and carbon emissions, Electra is forging a green future from the ground up. With a collaborative culture and passion for disrupting the status quo, careers at Electra offer challenge, reward, and the opportunity to bring to market solutions that dramatically improve the health of the planet. 

What you will do:  

The Administrative Assistant provides support to the Executive Assistant and the broader Electra team. This role requires the ability to thrive in a dynamic environment, an eagerness to learn, and a passion for providing exceptional internal and external service. The Administrative Assistant will play a key role in managing projects, supporting operational workflows, and partnering on event planning initiatives.

Responsibilities include: 

• Provide administrative support to the Executive Assistant and assist with day-to-day operations.
• Regularly provide support and coverage at the Front Desk and Reception area.
• Manage projects, ensuring deadlines and deliverables are met, with minimal supervision.
• Coordinate logistics for high-level internal meetings and executive team events, and On-site visits.
• Assist with travel arrangements, expense reports, and calendar management.
• Support internal communications and document preparation.
• Partner with the Workplace Administrator and other departments on company event planning and execution.
• Maintain organized digital filing systems.
• Serve as a point of contact for internal and external stakeholders with professionalism and a customer-first mindset.
• Track milestones, coordinate team input, and report on progress.
• Recommend and implement improvements to streamline administrative processes.
• Maintain documentation and ensure team compliance.
• Make decisions on logistics, vendors, and communications.
• Read, understand, and comply with all workplace health and safety policies, safe work practices, and company policies and procedures.
• Perform other administrative duties as assigned.

What we need you to bring to the team:   

• Bachelor’s degree in business administration, or a related field (preferred) or equivalent combination of education and experience 
• 2+ years of administrative experience, preferably in a fast-paced, operations-focused environment.
• Familiarity with project management tools (e.g., Asana, Trello, or similar).
• Strong organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong service orientation and interpersonal skills are important.
• Demonstrated ability to exercise judgment within defined procedures and practices to determine appropriate action
• Ability to work independently and receive little instruction on day-to-day work
• Demonstrated ability to build productive internal and external working relationships to solve mutual problems through collaboration 
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Willingness and ability to learn and use new tools, systems, and processes.
• Ability to work independently and collaboratively