The Administrative Assistant will manage phone and email communications, assist with order processing, maintain employee certifications, audit documentation, and support branch management with various administrative tasks.
Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all.
We are proud to have been named the National Apartment Association's 2025 Best Workplace in the Supplier Category.
Benefits that drive themselves
- $23.50 - 26 / Hour Based on Experience PLUS Quarterly Bonuses!
- Full Time, Monday-Friday, 8:00 AM - 5:00 PM.
- Paid Holidays Off and No Weekends!
- We offer medical, dental, vision, life insurance, disability, 401K, 104 hours paid time off accrual, and more!
- Employee Discount Program!
- Long-Term Career Opportunities! Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long-term career opportunities at one of our 29 Branches across the Country.
- Named Top Companies USA 2022, 2023, 2024 and 2025!
Chadwell Supply is a successful family-owned maintenance supply company with 29 Branches Nationwide. We are currently looking for an enthusiastic, energetic, and detail-minded individual to work as a Chadwell Supply Administrative Assistant.
What you will need
- Be a minimum of 18 years of age.
- A high school diploma or GED.
- 1 - 3 years of previous relevant experience.
- Answer phone calls from sales personnel, customers, branch employees and corporate employees.
- Receive and follow-up on emails sent to branch email groups to ensure responses occur within 8 hours of an email being sent.
- Assist with the pick ticket and delivery ticket order process and document flow by working with SalesPad order queues.
- Audit and monitor SalesPad queues for the correct order status to identify and expedite orders past process deadlines.
- Ensure employee Forklift and SalesPad certifications are maintained and up to date in Compass; advise branch management if they’re not.
- Scan and file documents related to sales orders, hazardous shipping, and safety and training meetings.
- Create and print reports for leads and branch management.
- Enter data in Great Plains and SalesPad.
- Process and assist with inbound and outbound fax transmittals.
- Assist management with products pulled and shipped records and identifying any unusual occurrences.
- Ensure all transfer shipments are accurately recorded and tracked.
- Compile and complete daily change processes as part of the branch transfer shipping process.
- Assist the Transfer Manager with the printing of Transfer P.O.s.
- Assist with onboarding new employees.
- Assist branch management with employee SOP training and the administering of assessments.
- Ensure all Safety meeting and Training attendance records are uploaded into the appropriate folders in Compass.
- Assist branch managers in ordering employee shirts and delivery drivers’ pants as needed.
- Assist employees with Paylocity and Compass access.
- Order office supplies when necessary.
- Create customer Comment tickets when needed.
- Assist the Receiving and/or Logistics Administrator as directed.
#INDAC
Top Skills
Compass
Great Plains
Paylocity
Salespad
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