Administrative Assistant, Operations

Position Summary 

The administrative assistant supports daily office operations to ensure efficiency and organization. This role serves as the first point of contact for visitors and employees when coordinating schedules, meetings, travel and company events.   

Essential Duties & Responsibilities 

• Greeting and assisting visitors in a professional manner 

• Maintain and organize common office areas 

• Schedule travel arrangements for employees 

• Collect, sort, and distribute incoming and outgoing mail  

• Organize and schedule meetings and appointments 

• Order, track, and maintain office supplies 

• Coordinate office cleaning and maintenance as needed 

• Order and coordinate meals for meetings, training classes, and events 

• Submit accurate and timely expense and procurement reports with receipts and approvals. (by 1st day of closing)  

• Attend safety meeting and complete 2 Behavioral- Based Safety forms (BBS) 

• Assist in planning, coordinating and attending all company events 

• Distribute and assist in programming employee key cards 

• Assist with vehicle / trailer registrations and related documentation 

• Provide assistance with Geotab reporting 

• Ensure bulletin board and internal communications are current and accurate 

• Coordinate with local organizations to provide volunteer opportunities to employees 

• Serve as Emergency Office Coordinator and assist with emergency preparedness efforts 

• Perform additional duties as assigned 

Education, Experience and Training 

• High school diploma or GED 

• Minimum two years of administrative assistant or related experience 

• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Adobe Acrobat 

• Knowledge of office management systems and procedures 

• Strong verbal and written communication skills 

• Excellent organizational skills and time management skills 

• Valid Driver's License, with Motor Vehicle Record (MVR) within the acceptable parameters of Company Policy required 

• Ability to read, write, speak, and understand English

Physical Demands 

• Ability to lift boxes not to exceed 35 lbs. 

• Ability to sit or stand for long periods of time as needed 

• Must be able to work under pressure and occasionally long or irregular hours 

• Travel requirements, up to 10% 

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