Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing, tracking, and managing the company’s accounts payable transactions to ensure timely and accurate payments to vendors while maintaining organized financial records.

Education:  

• High school diploma or equivalent (required).
• Associate’s degree in Accounting, Finance, or a related field (preferred).

Experience:  

• 1–3 years of experience in accounts payable, bookkeeping, or general accounting roles.
• Experience in a multi-location or service-based environment (preferred).
• Familiarity with accounting software and ERP systems (preferred).
• Experience with Sage Intacct (required)

Skills:  

• Knowledge of accounts payable processes and accounting principles.
• Strong attention to detail and accuracy in data entry and reconciliations.
• Good organizational and time management skills with the ability to meet deadlines.
• Basic proficiency in Microsoft Office Suite, particularly Excel.
• Ability to communicate clearly and professionally with vendors and internal teams.
• Problem-solving skills for resolving invoice and payment discrepancies.
• Ability to maintain confidentiality regarding financial information.

General Responsibilities:

• Review, verify, and process vendor invoices and expense reports in a timely and accurate manner.
• Supports the finance and operations teams by reconciling accounts, resolving discrepancies, and ensuring adherence to company policies and procedures.
• Contributes to maintaining strong vendor relationships and supports the financial health of the company by ensuring accurate and efficient payment cycles.
• Match invoices to purchase orders and receiving documents to ensure proper approvals and coding.
• Prepare and process check runs, ACH payments, and other payment methods according to company payment schedules.
• Reconcile vendor statements and resolve discrepancies by communicating with vendors and internal stakeholders.
• Maintain organized accounts payable files and records for audit readiness and compliance.
• Assist with month-end closing processes, including accounts payable aging reports and reconciliations.
• Respond to vendor inquiries regarding payment status and resolve issues promptly and professionally.
• Ensure compliance with company policies and procedures related to purchasing and payment processes.
• Assist in maintaining accurate vendor information within the accounting system.
• Support the finance team with additional tasks as needed to maintain the accuracy and efficiency of the accounting function.
• Perform other duties as assigned to support the financial operations of the company.

 We are committed to diversity, equity, and inclusion in the workplace and provide consideration for an employment relationship without regard to race, color, religion, sex, sexual orientation, gender expression, gender identity, genetic predisposition, national origin, ethnicity, disability, veteran status, or any other characteristic protected by federal, state, or local law.