Accounts Payable Specialist

Description

Housing Catalyst Financial Services Department

Join Our Team at Housing Catalyst! We're dedicated to transforming communities through affordable housing, fostering a supportive environment where teamwork, compassion, and professional growth thrive. Based in Fort Collins, Colorado, with its vibrant arts scene and abundant outdoor activities, we offer comprehensive benefits, wellness programs, and innovative initiatives to enhance work-life balance.

About Working at Housing Catalyst

Our work can only succeed with a strong team of people who are passionate about affordable housing and its positive impact on lives and communities. Our organization cares deeply about the people we serve, and we care about our employees who work hard to support them. As such, we are committed to our employees’ professional development as well as their health and wellness. Housing Catalyst creates a supportive work environment, emphasizing its core values of teamwork, compassion, honesty, accountability, and fun. We provide programs geared toward wellness, mindfulness, and various employee enrichment opportunities. We have an active total worker health committee that encourages work-life balance, mindfulness, and healthy lifestyles with numerous activities throughout the year. Our excellent benefits package includes medical, dental, and life insurance, counseling support through an employee assistance program, paid holidays, and personal time off, as well as retirement benefits. Housing Catalyst participates annually in a wellness campaign. We are recognized as a Health Links Certified Healthy Workplace™ Leader in the state of Colorado. We periodically offer mindfulness classes and our mindfulness program has even been in the news.

Schedule

• Monday through Friday, 8:00 a.m. – 4:30 p.m.

Compensation and Benefits

• Initial Hiring Range: $22.61 - $26.66 per hour
• Expected Salary Range: $22.61 - $28.74 per hour
• Training Range (for candidates with unfulfilled qualifications): $20.44 - $22.51
• Comprehensive benefits package including medical, dental, vision, and life insurance
• Generous vacation and holidays
• Retirement benefits

Position Summary

This role involves reviewing, processing, and verifying payables while ensuring compliance with company policies. Responsibilities include handling staff expense reports, reconciling accounts payable entries, and resolving transaction discrepancies. Additional duties include printing vendor checks, assisting with month-end close, and performing financial calculations to maintain account integrity.

Essential Duties and Responsibilities

• Review, process, and verify payables entered into accounting software.
• Process staff expense reports and assist in processing annual 1099s according to policy and procedures.
• Collect and analyze supporting documents for employee per diems, employee expense reimbursements, and record payable entries.
• Send out credit card statements, track approval of monthly expense reports in Concur software, and prepare for payment of company credit cards.
• Research discrepancies related to transaction, budget, or property codes, and communicate with staff to resolve issues.
• Responsible for tracking and reconciliation of accounts payable journal and ledger entries and balances.
• Assist with research and resolve outstanding accounting items, including past-due aging balances, uncashed checks, and open purchase orders without invoices.
• Prepare and file periodic reports with the Colorado Secretary of State.
• Run aging reports and reconcile uncashed checks.
• Verify the validity of account discrepancies by obtaining reports and investigating information.
• Print vendor checks and prioritize payments to net terms to maintain healthy cash flow.
• Assist other employees with payable transactions.
• Assist with month-end close process.
• Collaborate with Staff Accountant to coordinate hand-off duties and cross-training.
• Perform essential mathematical, statistical, and financial calculations to ensure the quality and integrity of accounts, collections, evaluation, and reports.
• Adhere to company policies, procedures, and standards, act with an appropriate sense of urgency and accountability, correctly handle confidential information, and maintain professional relations and boundaries with those contacted during work.
• Participate in training and educational opportunities for ongoing professional development.
• Maintain regular and prompt attendance in the workplace.
• Essential personnel in emergencies.
• Perform other duties as assigned.

Requirements

Qualifications

Education and/or Experience

Post high school training, college, or university graduate. Experience in business accounting with an emphasis on payables and receivables. An equivalent combination of education and experience may be considered.

Some positions may require possession of a valid driver’s license and the ability to be insurable under HC’s automobile insurance plan at the standard rate.

Technical Skills

To perform this job successfully, the employee should have strong computer skills (e.g. Microsoft Office, YARDI, Elevate, DropBox, Teams, Zoom). Must have the ability to learn other computer software programs as required by assigned tasks.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; reaching and grasping; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office environment. The noise level in the work environment is moderate.

Residency Requirements

At Housing Catalyst, our work is rooted in community. Because of this, we believe it is essential for our team members to live within the community we serve. All employees in this role must be residents of Larimer or Weld County. Candidates who do not currently live in these counties will be provided up to six months to relocate. Limited exceptions may be considered in extenuating circumstances.

Equal Opportunities

Housing Catalyst is an equal opportunity employer and maintains a drug-free workplace. To provide equal employment and advancement opportunities to every applicant and employee, Housing Catalyst bases employment decisions on merit, qualifications, experience, and abilities. Housing Catalyst is also committed to working with and providing reasonable accommodations to individuals with disabilities.