Accounts Payable Administrator/Payroll Processor

Accounts Payable Administrator/Payroll Processor

Accounts Payable

• Processing multiple vendor payments (Via ACH & Bank Bill Pay) by their due dates

• • Entering multiple vendor invoices into NetSuite with accurate information and due date
  • Reviewing payment schedules and keep track of all pending invoices
  • Get approvals on all invoices prior to payment
  • Send payment schedule to AR/AP manager weekly

• • Enter all vendor payments into bank portal weekly
    
  • Calculating Agent commissions – monthly
    • Calculate monthly Agent commissions based on the client payments that have been received
    • Have commissions ready for approval by the 22nd of each month
    • Work with the AR/AP Manager to become familiar with the different Agents and their individual commission plans
    • Keep detailed excel spreadsheet on each Agent’s commission

• • • Deposit any incoming checks via remote deposit and send copies of checks to AR/AP Manager
    • Scan and email paper invoices that come in the mail to the AR/AP manager
    • Review employee expenses for compliance with company policy and adequate supporting documentation
    • Confirming all expenses are delegated to correct account and department

 Payroll Processor

• Track notes for any changes/updates to payroll per pay run
• Prepare and enters payroll on a bi-weekly schedule
• Get approvals to pay bonuses quarterly
• Work with Finance Team to have commissions included monthly

Other duties

• Performs a wide range of duties relative to the maintenance and processing of personnel records and reports.
• Assist with general accounting duties, including preparation of account reconciliations as requested
• Assists with new employee on-boarding
• Provides clerical and operational support to other human resource staff
• Scanning - Emailing documents
• Maintains high standards of confidentiality of all employee records and information
• Assists with HR projects
• General office administration

DISCLAIMER:  The preceding job description has been designed to indicate the general nature and level of work performed by employees within this job.  It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.